yachting reference letter

Letter Templates

Yacht Reference Letter Sample

If you are looking for a yacht reference letter sample, then you have come to the right place. A yacht reference letter is a document that serves as a recommendation for an individual or company looking to purchase or rent a yacht. This letter can help to establish trust and credibility with yacht brokers and sellers, as well as provide assurance of financial stability and responsibility.

Tips for Writing a Yacht Reference Letter

If you have been asked to write a yacht reference letter, here are some tips to help you craft the perfect document:

1. Start with a Title

The title of your yacht reference letter should clearly indicate the purpose of the document. For example, “Yacht Reference Letter for [Name of Individual or Company]”.

2. Be Specific

Include specific details about the individual or company you are recommending, such as their experience with yacht ownership or rental, their financial stability, and their responsible behavior on previous yacht trips.

3. Provide Examples

Include specific examples of the individual or company’s responsible behavior, such as their adherence to safety protocols, their respect for the yacht and its crew, and their punctuality and timeliness.

4. Keep it Professional

Use formal language and a professional tone when writing your yacht reference letter. Avoid using slang or casual language, and make sure to proofread your document for any errors or typos.

5. Offer to be Available for Follow-up

Include your contact information in the letter and offer to answer any questions or provide additional information upon request.

Yacht Reference Letter Sample Examples

Here are seven examples of yacht reference letters for different purposes:

Yacht Reference Letter for Purchase

Dear [Yacht Broker Name],

I am writing this letter to recommend [Name of Individual or Company] as a potential buyer of a yacht. [He/She/They] has expressed a strong interest in purchasing a yacht and has the financial stability and responsible behavior necessary to be a successful yacht owner. [He/She/They] has a deep understanding of the responsibilities that come with yacht ownership and has demonstrated excellent communication skills and attention to detail throughout the purchasing process. I believe that [Name of Individual or Company] would be an excellent candidate for yacht ownership and would make a valuable addition to the yacht community.

Thank you for your time and consideration.

[Your Name]

Yacht Reference Letter for Charter

Dear [Yacht Charter Company Name],

I am writing this letter to recommend [Name of Individual or Company] for yacht charter services. [He/She/They] has a deep understanding of yacht safety protocols and has demonstrated responsible behavior on previous yacht trips. [He/She/They] has also shown respect for the yacht and its crew, and has been punctual and communicative throughout the charter process. I believe that [Name of Individual or Company] would be an excellent candidate for your charter services and would make a valuable addition to your clientele.

Yacht Reference Letter for Insurance

Dear [Insurance Company Name],

I am writing this letter to recommend [Name of Individual or Company] for yacht insurance coverage. [He/She/They] has a long history of responsible behavior on previous yacht trips and has demonstrated a deep understanding of yacht safety protocols. [He/She/They] is financially stable and has the means to properly maintain and care for a yacht. I believe that [Name of Individual or Company] would be an excellent candidate for yacht insurance coverage and would make a valuable addition to your client base.

Yacht Reference Letter for Dockage

Dear [Marina Name],

I am writing this letter to recommend [Name of Individual or Company] for yacht dockage services. [He/She/They] has a long history of responsible behavior on previous yacht trips and has demonstrated a deep understanding of yacht safety protocols. [He/She/They] is financially stable and has the means to properly maintain and care for a yacht. I believe that [Name of Individual or Company] would be an excellent candidate for yacht dockage services and would make a valuable addition to your marina community.

Yacht Reference Letter for Crew Employment

Dear [Yacht Crew Agency Name],

I am writing this letter to recommend [Name of Individual or Company] as a potential employer for yacht crew services. [He/She/They] has a deep understanding of yacht safety protocols and has demonstrated responsible behavior on previous yacht trips. [He/She/They] is also an excellent communicator and has a talent for managing and leading a team. I believe that [Name of Individual or Company] would make an excellent employer for yacht crew services and would be a valuable addition to your agency.

Yacht Reference Letter for Yacht Club Membership

Dear [Yacht Club Name],

I am writing this letter to recommend [Name of Individual or Company] for membership in your yacht club. [He/She/They] has a deep understanding of yacht safety protocols and has demonstrated responsible behavior on previous yacht trips. [He/She/They] is also financially stable and has the means to properly maintain and care for a yacht. I believe that [Name of Individual or Company] would be an excellent addition to your yacht club community and would contribute greatly to its growth and success.

Yacht Reference Letter for Yacht Brokerage Services

Dear [Yacht Brokerage Company Name],

I am writing this letter to recommend [Name of Individual or Company] for yacht brokerage services. [He/She/They] has a deep understanding of yacht ownership and has demonstrated excellent communication skills and attention to detail throughout the purchasing process. [He/She/They] is also financially stable and has the means to purchase and properly maintain a yacht. I believe that [Name of Individual or Company] would be an excellent candidate for your brokerage services and would make a valuable addition to your client base.

Frequently Asked Questions

What is a yacht reference letter.

A yacht reference letter is a document that serves as a recommendation for an individual or company looking to purchase or rent a yacht. This letter can help to establish trust and credibility with yacht brokers and sellers, as well as provide assurance of financial stability and responsibility.

Who should write a yacht reference letter?

A yacht reference letter can be written by anyone who has worked with or knows the individual or company well enough to provide a recommendation for yacht ownership or rental. This could include previous yacht owners, brokers, marina owners or managers, or other yacht industry professionals.

What should be included in a yacht reference letter?

A yacht reference letter should include specific details about the individual or company’s experience with yacht ownership or rental, their financial stability, and their responsible behavior on previous yacht trips. It should also offer examples of the individual or company’s responsible behavior, such as their adherence to safety protocols, their respect for the yacht and its crew, and their punctuality and timeliness.

How long should a yacht reference letter be?

A yacht reference letter should be long enough to provide sufficient detail and examples of the individual or company’s experience and responsible behavior, but not so long that it becomes difficult to read or loses the reader’s attention. Aim for a length of 40-50 sentences.

What tone should a yacht reference letter have?

A yacht reference letter should have a formal, professional tone. Avoid using slang or casual language, and make sure to proofread your document for any errors or typos.

Can examples of yacht reference letters be found online?

Yes, there are many examples of yacht reference letters available online that can be used as a starting point or edited as needed for your specific purpose.

What should I do if I am asked to provide a yacht reference letter?

If you are asked to provide a yacht reference letter, take the time to gather all necessary information and craft a clear, concise, and professional document. Be specific about the individual or company’s experience and responsible behavior, and offer examples and contact information for follow-up.

A yacht reference letter can be a valuable tool for establishing trust and credibility with yacht brokers, sellers, and industry professionals. By following these tips and examples, you can craft a clear, concise, and professional document that accurately reflects the individual or company’s experience and responsible behavior, and helps them to achieve their goals in the yacht industry.

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All guides , CV

Superyacht references in your yacht cv.

• June 26, 2023

As you embark on a career in the yachting industry, it’s essential to ensure that your yacht CV stands out from the rest. With a limited number of positions available, competition can be fierce, and having a strong CV can make all the difference in landing your dream job. 

With that in mind, one often overlooked but crucial aspect of a yacht CV is the inclusion of strong references. These individuals can vouch for your professionalism, character, and work ethic—all crucial factors that yacht owners, captains, and crew agencies consider when hiring new crew members.

Why References Matter in Your Yacht CV

1. trust and reliability.

The yachting industry is built on trust and reliability. Owners, captains, and crew members need to be able to depend on each other in high-pressure situations. By providing strong references, you demonstrate to potential employers that you are a trustworthy and reliable candidate who has a proven track record in the industry.

2. Validation of Skills and Experience

While your yacht CV should clearly outline your skills, qualifications, and experience, references can provide an added layer of validation. A good reference can vouch for your expertise and confirm that you have the necessary skills and experience to excel in the position you are applying for. This can be especially valuable for those new to the yachting industry or those looking to transition into new roles.

3. Networking

Yachting is a tight-knit community, and having strong connections within the industry can open doors and create opportunities. A well-respected reference can introduce you to their network, which may lead to job offers and valuable connections. Additionally, the yachting industry is known for its word-of-mouth hiring process, making your references even more critical in securing a position.

4. Personal Character

In addition to your professional skills and experience, your personal character plays a significant role in the hiring process. Yacht crew members often work long hours in close quarters, making it essential for crew members to get along well with one another. A strong reference can speak to your character and work ethic, assuring potential employers that you will be a positive addition to their team.

How to Choose the Best References for Your Yacht CV

1. relevance.

When selecting references for your yacht CV, it’s essential to choose individuals who can speak to your skills and experience in the yachting industry. Ideally, your references should have firsthand knowledge of your work on a yacht, such as former captains, fellow crew members, or yacht owners.

2. Credibility

To make an impact on potential employers, your references should be credible and well-respected within the yachting community. A reference from a well-known captain or yacht owner can carry significant weight in the eyes of potential employers.

3. Relationship

Choose references with whom you have a strong professional relationship. A reference who can speak to your strengths and speak highly of your character will have a much greater impact than someone who can only provide a general endorsement.

4. Availability

Ensure that your references are willing and available to speak on your behalf when contacted by potential employers. It may be helpful to provide your references with a copy of your yacht CV and inform them of the positions you are applying for, so they are prepared to discuss your qualifications in detail.

The Bottom Line

In the competitive world of yachting, having strong references can significantly influence your chances of securing your dream job. By carefully selecting individuals who can vouch for your skills, experience, and character, you can ensure that your yacht CV stands out from the crowd and sets you on a course for success in the yachting industry.

A career in the yachting industry offers a unique and exciting lifestyle that allows you to explore the world while earning a living. By investing in your training, obtaining the necessary certifications, and crafting a professional yacht CV, you will be well on your way to kickstarting your yachtie career as a deckhand or stewardess. So why wait? Set sail on your journey in the exciting world of yachting today with Yachtie Careers!

Getting a Superyacht Reference

With Yachtiecareers training we also give you a written reference letter to use for your job search.

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How to build a yachtie CV!

by Gemma Hulbert

I have been promising to do this blog post for what feels like years now.

I have been putting it off because I wanted to make sure I could dedicate enough time to answer the most frequently asked questions & eloquently put into words just how important it is to format your CV correctly.

Last May, I started looking to fill a Junior Stewardess position I had onboard. Using my social media & various Facebook groups, I shared that I was more than happy to take green candidates. I’ve said it before that I don’t feel as though enough Chief Stews hire green stews. While many Captains won’t allow it,  I had the freedom to pick my team & I wouldn’t let this opportunity go to waste. Within 24 hours, I had over 400 CV’S!!! To ensure the hiring process was as fair as possible, I went through & reviewed every single CV, reference letter & email. I sat in my office until 10 pm for three days in a row; I just found it so interesting to see various layouts, photographs, introductions, etc. It was very apparent who had put time into their CV & who had just thrown it together. I’m sure it isn’t surprising that I only shortlisted candidates who had put considerable amounts of effort into their CVs.

So, I am here to help!

Below are some of the most frequently asked questions from Stewardesses regarding CVs and my answers!  Please keep in mind that this is just based on my opinion.

What basics should I follow?

I follow five rules:

• CV’s should be no longer than two pages
• Keep font size between 10-12
• Don’t have significant gaps – if your CV is only 1 page, that’s fine!
• Save it as a .doc if you are using a Mac & always send your CV as a PDF to boats & .doc to crew, agents,
• When saving your CV, ensure it is listed, for example, Anna Clarke CV.

The general order I follow is:

• Personal Info & Photograph
• Qualifications

What personal information should I put in my CV?

I list my info on the top left corner with a photograph on the top right side. I list the following:

• First & Last Name (This is the header – so make it a larger font)
• Position Wanted (This is the sub-header, write Stewardess, Stewardess/Masseuse, etc.)
• Telephone Number
• Email Address
• Date of Birth
• Nationality & visas held *Include expiry dates for your passport(s) & visas
• Current Location *BE HONEST If you are shortlisted because you say you’re in Antibes when you are actually in Cape Town – then you are already misleading the vessel
• Health *I always write “Excellent, No Tattoos, Non-Smoker.”

When you are a Greenie with no experience, what should you put on your CV?

Below the personal details are the Objective Paragraph. This is your time to shine! Share how your previous experiences have set you up to take on this new challenge. Have you worked in a bar? Share that your boutique bar experience has provided you with excellent bespoke cocktail knowledge. Write out what you are looking for in an Interior Team , for example: “I am looking forward to joining a dynamic Interior team with a heavy focus on training & teamwork.” It is ALL about wording & being confident in your experience.

Next, list all of your previous jobs in chronological order. Yachting-related positions, including daywork, come first & then move onto land experience. Write a least 2-3 FULL sentences about each position you held. Go into depth about all hospitality ( service, food & beverage, housekeeping, laundry & floristry ), organisation, administration skills that you have learned whilst on the job.

When sharing about your yachting experience, write out the following:

Date’s Onboard (left side of the page), Name of Vessel (centre of page), Position Held (right side of the page) Paragraph about the  position

For example: Oct 2019 – 2020, M/Y Lilly, Chief Stewardess I joined M/Y Lilly during a very busy shipyard season…

What should I leave off of my CV?

• Any info relating to High School, as it makes you come across as very young
• There is no need to list the negative reasons why you have left previous positions; keep it POSITIVE
• Don’t write anything regarding salary, enquire about this during the Interview

I only have 1 season’s experience; what should I be sharing about that vessel?

I have seen Stewardess with 1 season experience Far too often only write a few words about their time onboard; this is NOT acceptable. Here are a few questions to consider when typing out your experience:

• How many guest cabins were you responsible for?
• Did you assist with provisioning?
• What type of service did you do onboard? Silver service, plated, buffet, etc.
• Was it strict or a family atmosphere with the guests?
• Did you perform a solo drinks service at night?
• Are you comfortable detailing a cabin by yourself?
• What was your highlight while onboard?

For my CV photo, should I wear a Polo or Shirt?

The all-important photo is a topic that will probably be debated until the end of time! However, my personal preference is as follows:

• White fitted polo shirt
• Crop the image, chest it
• Have your hair neatly pulled back. It HAS to look tidy
• Professional and classy makeup *Less is more & don’t overdo it
• Smile!! I want to see your smiley face!
• DO NOT TAKE A SELFIE

Keep in mind that often CV’s have to be sent to Management, Owners or the Owners Representative before the interview. Therefore, ensure that your photograph is professional-looking.

Are cover letters needed?

In my experience, I have never needed to send a cover letter. I use my introduction email as a cover letter instead and then allow my CV to speak for itself. As a Chief Stew, I seldom look at Cover Letters – my focus is on your experience and the professionalism of your CV.

I hope this helps you when you are next putting together your CV! Have a question about CVs? Let me know in the comments below, and I will be happy to answer them!

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RECRUITMENT AGENT

After 8 adventurous years of working on yachts, Taryn decided to return to life on land. She currently lives on the coast of sunny South Africa. Fresh off the yachts and having worked in high-end resorts and hotels, Taryn has a broad knowledge of what the industry needs and is well-qualified to find the perfect match for both crew and the yacht. Taryn’s friendly, kind demeanour and passion for the industry ensure to provide excellent and professional communication with clients and crew at all times. When Taryn is not working you can find her on the beach, participating in any form of outdoor activity or sharing a bottle of wine with family and friends.

Ciara joins our team with 5 years of experience in the industry and is based in Bristol, UK. She brings her people skills and passion for luxury customer service into recruitment whilst maintaining a calm and kind nature for both crew and clients. When not working, Ciara continues studying music history and classical music performance and enjoys walks in the countryside with her husband and sausage dog.

Mandy has 8 years of experience in the industry and brings her A-game from the South of France. She brings a unique and energizing perspective with 5 years of land-based recruitment experience in London and is sure to make anyone feel welcome with her kind-hearted nature. When she’s not working, she can be found spending time with her husband and daughter, enjoying the beauty of France.

Eloise brings 3 years of experience in the industry to our team. Currently living in South Africa, Eloise was the first member of the TYSR team and has since built lasting relationships with clients and crew. Eloise splits her time between South Africa and TYS HQ in the UK. She is incredibly caring and ensures all crew and clients get the best possible support, with high standard of customer service. When not working, Eloise spends time with friends and family enjoying wine farms and safaris in sunny South Africa.

Gemma Hulbert

FOUNDER AND CEO

Gemma founded The Yacht Stew in 2016 and has over a decade of experience in the industry. When she founded TYS she wanted to create a community for people in the industry and create an incredible support network that was both informative and nurturing. She brings her keen eye for detail, and her incredibly compassionate perspective to anything she does, and is sure to get anyone inspired. In her spare time Gemma loves to be with family and friends, or out exploring and traveling with her husband.

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The Importance of a Good Reference

If a resume is considered the document that speaks for you before you’ve met your prospective employer, then references have the power to make or break your case.

Any professional should appreciate the importance of a good reference and letter of recommendation. If you leave your previous job with the amicable relationship between you and your employer intact, it can go a long way in helping you land the next job. Because the yachting industry is so niche, and therefore extremely small, your  lasting impression is what will catapult you from one yacht to the next. If your previous captain considers you a dream to work with, your prospective new employer will take that under discerning advisement. Transversely, if you were subordinate and unprofessional you stand the risk of being black-balled in the industry.

References are extremely important, extremely powerful tools. Once an employer has a solid list of candidates, reference checking becomes a way of eliminating applicants.A recent study found that one in five job candidates get knocked out of consideration during this part of the hiring process. There are candidates out there who look great on paper but who perform poorly during interview. There are also candidates who perform very well during interview but once they are on the job it’s a different story altogether. CVs can be embellished, and it’s even possible to become a ‘master interviewee’ with a bit of coaching or practice. This is why ensuring you have a set of good references is imperative. Receiving a bad review, however, isn’t as uncommon as one would hope. Below are a few tips and tricks to ensuring you maintain a great professional relationship with your previous employer in a way of securing a glowing reference letter or letter of recommendation:

When prospective employers conduct reference checks they are endeavouring to obtain independent information about your previous job performance. So work well and work hard.

It may seem silly to state the obvious but many fail this primary task. Fulfilling your daily responsibilities and achieving output expectations is a sure way to please your boss. Knowing how the Captain takes his coffee or likes her eggs will only go so far if you cannot, or will not, do what you were hired to do.  Keep your head down, get your work done and you’ll be rewarded as such when it does come to requesting a reference letter.

No man (or woman) is an island. The worst thing a crew member can do is isolate themself. Yacht crew work as a team and that cohesion is important in maintaining a smooth running system. You may think retreating, in order to get your work done perfectly, is helping your productivity but it is hurting your marketability. Most captains and employers are looking for candidates who can play well with others. If you can exhibit traits of a team player your reference will note your contributions and how you are a priceless asset to any team you join, and communicate this to your future employer.

A mistake many professionals, not yacht workers alone, make is that you don’t discuss letters of recommendation with your references . Whether crew feel awkward doing so, or too polite to bother their superiors, this mistake has the potential to cause confusion and great upset that could otherwise be avoided. It needn’t be a long conversation. As a crew member you should give your intended reference your updated resume so they know what to write about and what they may, potentially, be asked by a reference checker. Giving your reference enough time to draft a letter is also an important factor many don’t consider. Your reference is then pressured to rush writing a reference which may not paint you in your best light.

Hint: As a point of interest, you should ask for a reference letter/letter of recommendation a few months before you actually need it.

When you’ve given your resignation notice make sure you do so on cordial terms. There is no reason to leave with bad blood as that will follow you. The yachting industry is close knit. Many crew members have been employed through networking so it clear that the industry is one that is community orientated. Don’t make enemies, don’t be difficult to work with; these kind of things travels through the grapevine faster than you can imagine. It’s not worth tarnishing your reputation over.  

Crew HQ offers to perform reference checks for its members. If you are subscribed to the Premium Package we will contact all your references for you, fill out an online review for prospective employers to refer to when considering your application. Upgrade your subscription today to have access to this service.

Navigating HR Challenges? Find Solutions in Our HR Hub.

How to Write a Reference Letter (Template & Examples)

By Ammar Ahmed

Published: January 29, 2024

A reference letter serves as a formal endorsement of an individual’s skills, character, and achievements, typically penned by a former employer, colleague, or academic mentor. 

This guide aims to empower professionals with the tools and knowledge to craft effective reference letters, combining best practices with practical templates to streamline this essential task.

Types of Reference Letters

Understanding the different types of reference letters is crucial for professionals, as each type caters to specific contexts and highlights various aspects of an individual’s profile. Below, we explore three key types: Professional, Academic, and Character Reference Letters.

Professional Reference Letters

Professional reference letters are written by a previous employer, supervisor, or professional colleague. They focus on the applicant’s work experience, skills, and professional achievements. These letters are often required during job applications or for career advancement opportunities. 

These letters should detail the individual’s role, responsibilities, key accomplishments, and work ethic. It’s essential to mention specific instances where the individual demonstrated their skills and contributed to the organization’s success.

Related Article: Who to Use for Professional References 

Academic Reference Letters

Academic reference letters are typically requested for educational pursuits, such as college admissions, scholarships, or academic awards. Written by teachers, professors, or academic advisors, these letters highlight the individual’s academic achievements, intellectual capabilities, and potential for future success in their field of study. 

They should reflect on the individual’s academic performance, participation in class, and any notable projects or research work. This type of letter often emphasizes the individual’s dedication, curiosity, and ability to overcome academic challenges.

Character Reference Letters

Character reference letters focus primarily on the personal attributes of an individual. They are usually written by someone who knows the person well but is not a family member, such as a mentor, family friend, or community leader. 

These letters are particularly important when assessing an individual’s suitability for a role that requires a high degree of trust and integrity. They should provide insights into the individual’s character, values, and behaviors, illustrating how these traits have been beneficial in various situations.

Related Article : How Many References Should You Have? 

Letter of Recommendation Examples

In crafting a letter of recommendation, it’s essential to tailor the content to the specific needs and strengths of the individual. Whether it’s for a professional role, character assessment, or a remote work position, each letter should effectively highlight the candidate’s unique qualities and contributions. 

These examples are designed to provide a clear understanding of how to articulate a candidate’s abilities and achievements in a manner that resonates with the recipient, ensuring the letter is both compelling and relevant to the candidate’s desired opportunity.

Professional Employment Reference Letter

Taylor Robinson Hiring Committee Chair Innovatech Solutions 321 Future St. Techville, TV 32167 April 5, 2024

Dear Mr./Ms. Robinson,

It is with great enthusiasm that I recommend Laura Smith for the position of Project Manager at Innovatech Solutions. As the Senior Director of Project Management at TechGenius, I had the privilege of observing Laura’s professional growth and remarkable contributions over her four-year tenure as an Assistant Project Manager.

Laura’s standout achievement was her leadership in the “GreenTech Initiative” project in 2020. Under her guidance, the project not only met but exceeded its objectives, achieving a 30% increase in energy efficiency for our client’s products. Her strategic planning, combined with her ability to seamlessly integrate new technology into existing systems, was critical to the project’s success. Laura’s innovative approach and meticulous attention to detail were instrumental in securing a 15% grant for future sustainability projects for TechGenius.

Beyond her technical skills, Laura’s interpersonal abilities truly set her apart. Her team leadership and conflict resolution skills were pivotal during challenging project phases, ensuring team cohesion and maintaining client satisfaction. Her mentorship of junior staff members has left a lasting positive impact on our department.

I am confident that Laura will bring the same level of exceptional performance, dedication, and innovation to the Project Manager role at Innovatech Solutions. Her blend of strategic foresight, technical expertise, and leadership ability makes her an excellent fit for your team. I strongly recommend her for this position and believe she will be a valuable asset to your organization.

Please feel free to contact me for any further information or clarification.

John Doe Senior Director of Project Management, TechGenius [email protected] +1 555 123 4567

Character Reference Letter for a Coworker

Jane Doe Human Resources Manager Green Earth Initiatives 123 Business Rd. Business City, BC 12345 January 1, 2024

Dear Ms. Doe,

I am writing to express my wholehearted support for Emily Johnson’s application for the Community Outreach Coordinator position at Green Earth Initiatives. As Emily’s coworker at Design & Innovate Corp for over five years, I have had the privilege of witnessing her exceptional character and dedication to community service.

Emily has always been more than just a proficient graphic designer ; she is a driving force for positive change within our community. One of her most notable contributions was her volunteer work with the local “Food for All” campaign, where she not only designed impactful promotional materials but also played a crucial role in organizing community food drives. Her efforts helped raise awareness and significant donations for the cause, demonstrating her compassion and commitment to helping those in need.

What truly sets Emily apart is her genuine empathy and integrity. She often takes the initiative to support new team members and creates an inclusive and welcoming work environment. Her ability to connect with people from diverse backgrounds, combined with her strong ethical values, makes her an outstanding role model and team player.

Emily’s passion for community engagement, along with her innate ability to inspire and mobilize people toward a common goal, makes her an ideal candidate for the Community Outreach Coordinator role. I am confident that her exceptional interpersonal skills and dedication to social causes will enable her to excel in this position and make a meaningful impact at Green Earth Initiatives.

Please do not hesitate to contact me if you require any further information or insights regarding Emily’s character and abilities.

Warm regards,

David Thompson Senior Graphic Designer, Design & Innovate Corp [email protected] +1 555 678 9101

Remote Work Employment Reference Letter

Alex Martinez Hiring Manager VirtualTech Inc 456 Justice Ave. Law City, LC 45678 March 10, 2024

Dear Attorney Martinez,

I am delighted to recommend Mark Benson for the position of Lead Software Engineer at VirtualTech Inc. As the CTO of NetSolutions, where Mark has been working remotely for the past three years, I have had ample opportunity to observe his exceptional technical abilities and adaptability to the remote working model.

During his tenure with us, Mark was instrumental in developing our flagship product, CloudSync, a complex cloud storage solution. His technical expertise, particularly in cloud computing and cybersecurity, was vital in overcoming the project’s significant challenges. Despite the remote setting, Mark’s consistent communication and collaboration were standout qualities. He regularly led virtual team meetings and coding sessions, ensuring that all team members, regardless of their location, were aligned and engaged.

What impresses me most about Mark is his self-motivation and time management skills, crucial in a remote work environment. He has an innate ability to prioritize tasks effectively and meet deadlines without compromising on the quality of work. His initiative to conduct weekly virtual training sessions for the team not only enhanced our collective skill set but also fostered a sense of community and teamwork among remote employees.

Mark’s blend of technical acumen, excellent communication, and leadership skills, along with his proven ability to thrive in a remote work environment, makes him an ideal candidate for VirtualTech Inc. I am confident that he will be a valuable asset to your team and contribute significantly to your company’s success in the digital realm.

Please feel free to contact me if you would like further information or specific examples of Mark’s work and achievements.

Susan Lee Chief Technology Officer , NetSolutions [email protected] +1 555 234 5678

What to Include in a Reference Letter

When composing a reference letter, it’s essential to include certain key elements to ensure the letter is effective and provides a comprehensive overview of the candidate’s qualifications.

These elements include:

1. Sender’s Information

The sender’s information is a critical component of any reference letter, as it establishes the credibility and authority of the person writing the letter.

This section should be clearly outlined at the top of the letter and include the following details:

• Name: The full name of the individual writing the reference letter.
• Title or Position: The professional title or position of the sender, which adds weight to the reference. This should be the current title or the one held while working with the individual being recommended.
• Company or Organization: The name of the company or organization where the sender is employed or affiliated.
• Contact Information: Including an address, phone number, and email address is crucial. It not only offers a means for the recipient to verify the information or seek further clarification but also demonstrates transparency and openness.

2. Recipient’s Information

• Name: The full name of the recipient. If the recipient’s name is not known, a general title or department can be used, such as “Hiring Manager” or “Admissions Committee.”
• Title or Position: Including the recipient’s professional title or position helps in directing the letter to the appropriate person, especially in large organizations where multiple individuals may be involved in the decision-making process.
• Company or Organization: The name of the company or organization where the recipient works. This acknowledges the professional setting into which the candidate is seeking entry or advancement.
• Address: The full postal address of the company or organization. 

3. Salutation

The salutation in a reference letter is more than just a formality; it sets the tone for the communication and shows respect for the recipient.

Here are key elements to consider:

• A Formal Greeting: Begin with a formal greeting such as “Dear,” which is universally recognized as professional and respectful.
• Addressing the Recipient: If you know the recipient’s name, use it directly after the greeting, e.g., “Dear Mr. Smith,” or “Dear Dr. Jones.” 
• Inclusive and Respectful Language: If the recipient’s name or gender is unknown, use a neutral and inclusive salutation like “Dear Hiring Manager,” “Dear Selection Committee,” or “To Whom It May Concern”. 

4. Opening Paragraph

The opening paragraph of a reference letter is pivotal in establishing the context of your relationship with the candidate and setting the stage for the endorsement to follow.

Here are some elements to include in this initial section:

• Introduce Yourself: Start by introducing yourself to give the recipient an understanding of who you are. Mention your name and your professional position or title, as this adds credibility to your recommendation.
• Your Relationship with the Candidate: Clearly state your professional or academic relationship with the person you are recommending. This could be as their supervisor, colleague, professor, or mentor.
• Duration of Relationship: Include how long you have known the individual. This time frame helps the recipient gauge the depth and extent of your experience with the candidate.
• Purpose of the Letter: Briefly mention the purpose of your letter – to recommend the individual for a specific position, program, or opportunity. This sets a clear context for the rest of your letter.

5. Body Paragraphs

The body paragraphs are the core of the reference letter, where you provide detailed insights into the candidate’s qualifications, skills, achievements, and character.

Here’s how to structure this section effectively:

• Specific Examples and Details: Use concrete examples to illustrate the person’s skills and qualifications. For instance, if you are highlighting their leadership skills, mention a specific project they led and the positive outcomes that resulted from it.
• Highlight Relevant Experiences and Accomplishments: Discuss experiences that directly relate to the position or opportunity the individual is pursuing. For example, if they’re applying for a managerial role focus on instances where they demonstrated effective management skills.
• Unique Qualities or Strengths: Point out any unique strengths or qualities that make the individual stand out. This could include exceptional problem-solving skills, innovative thinking, or a strong commitment to teamwork.
• Personal Anecdotes or Stories: Including a brief story or anecdote can make your letter more engaging and memorable. This could be an instance where the individual overcame a significant challenge or went above and beyond in their role.
• Balanced Perspective: While it’s important to focus on positive attributes, offering a balanced perspective can add authenticity to your letter. If appropriate, you can mention areas where the candidate has shown growth during your relationship.

Remember, the goal of these paragraphs is to provide a vivid picture of the candidate’s abilities and character. Well-chosen examples and stories make your endorsement more convincing and help the recipient understand why the individual is an excellent fit for the opportunity.

6. Closing Paragraph

The closing paragraph of a reference letter is where you encapsulate your overall recommendation and express your support for the individual.

Here are some elements to include:

• Summarize Key Points: Briefly restate the most important qualities, achievements, or skills of the candidate that you have highlighted in the letter. This reinforces your endorsement and reminds the reader of the candidate’s suitability for the position or opportunity.
• Express Your Strong Recommendation: Clearly state your confidence in the candidate and your belief in their suitability for the role or opportunity. Use affirmative language like, “I highly recommend,” or “I am confident that,” to leave no doubt about your support.
• Offer to Provide Further Information: Indicate your willingness to provide additional information or clarification if needed. This shows your genuine support and readiness to assist further in the candidate’s application process.
• Contact Information Reminder: Although your contact information is already at the top, a brief reminder here ensures that it is easily accessible for the reader, should they wish to follow up with you.

7. Closing Salutation

Here’s how to conclude your letter appropriately:

• Use a Professional Closing: Opt for a formal and universally accepted closing phrase. Common examples include “Sincerely,” “Best regards,” or “Yours truly.” 
• Consistency with the Tone: Ensure that the closing salutation matches the overall tone of your letter. If your letter is highly formal, a closing like “Sincerely” is appropriate. For a slightly less formal tone, “Best regards” can be a good choice.
• Space for Signature: If you are sending a hard copy or a scanned version of the letter, leave space for your handwritten signature above your typed name. This personal touch adds authenticity to the document.
• Typed Name and Title: Below the signature space, type your full name and title again. 

Related Article: When Do Employers Check References?

Reference Letter Template

This reference letter template is designed for professionals to easily adapt and customize according to the specific needs of the individual being recommended. Simply fill in the blanks and modify the text as necessary to suit your context.

[Your Name] [Your Title or Position] [Your Company or Organization] [Your Contact Information (Address, Phone Number, Email)] [Date]

[Recipient’s Name] [Recipient’s Title or Position] [Recipient’s Company or Organization] [Recipient’s Address]

Dear [Recipient’s Name],

I am writing to recommend [Candidate’s Full Name] for [Position/Opportunity/Program] at [Recipient’s Company/Organization/School]. As [Your Position] at [Your Company/Organization], I have had the pleasure of working with [Candidate’s Name] for [Duration of Relationship] and have witnessed [his/her/their] significant contributions first-hand.

[In this paragraph, provide specific examples of the candidate’s skills, achievements, and qualities. Mention a particular project or responsibility and the impact of their work. Highlight any unique attributes that set the candidate apart.]

[This paragraph should continue to build on the candidate’s qualifications. Include personal anecdotes or stories that illustrate their capabilities and character. Focus on how their contributions positively affected your team or organization.]

I am confident that [Candidate’s Name] will bring [his/her/their] remarkable [skills/qualities, such as leadership, creativity, dedication] to [Recipient’s Company/Organization/School]. [His/Her/Their] ability to [specific skill or contribution] makes [him/her/them] well-suited for [Position/Opportunity/Program]. I strongly endorse [his/her/their] candidacy and believe [he/she/they] will be a valuable addition to your [team/program/organization].

Please feel free to contact me at [Your Contact Information] if you require any further information or specific examples of [Candidate’s Name]’s work and achievements.

[Your Handwritten Signature (if applicable)]

[Your Typed Name] [Your Position]

Related Article: How to Provide References for a Job

Tips for Writing Letters of Recommendation

Crafting effective letters of recommendation requires a delicate balance of showcasing the candidate’s strengths, providing specific examples, and employing persuasive language. Here are some valuable tips to help you navigate the intricacies of this crucial task.

Quantify Achievements

When writing a letter of recommendation, it’s powerful to quantify the candidate’s achievements. Use specific figures and statistics to illustrate their accomplishments. For example, instead of saying “significantly increased sales,” specify “increased sales by 30% over six months.” This provides concrete evidence of their capabilities and makes their achievements more tangible and credible. Quantifying contributions also helps the recipient gauge the scale and impact of these accomplishments, offering a clearer picture of the candidate’s potential.

Connect to the Position or Opportunity

Tailor the letter to the specific position or opportunity the candidate is applying for. Highlight skills and experiences that are directly relevant to the job requirements or academic program. For instance, if the candidate is applying for a leadership role, emphasize their successful team management experiences. This shows that you understand what the role entails and have thoughtfully considered how the candidate’s skills and experiences make them a good fit, making your recommendation more relevant and persuasive.

Include Keywords

Identify important terms in the job listing or academic program description, such as “project management,” “analytical thinking,” or “creative problem-solving,” and weave them into your letter. This not only tailors the letter to the specific role but also ensures it passes through any automated screenings, increasing the chance that your recommendation will be read by decision-makers.

Leverage Technology for Reference Letter Management

Utilize technology platforms for efficient reference letter management. For example, online reference request platforms simplify the process of requesting, writing, storing, and submitting letters of recommendation. These tools often offer templates, reminders, and the ability to submit letters directly to institutions or employers. 

Leveraging such technology can streamline the process, ensuring timely submission and organization of your reference letters, while also offering a secure way to manage sensitive personal information contained within these documents.

Related Article: Reference Check Questions

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How to write a job rejection email (template & examples), how to write a job offer letter (template & examples), how to create an employee schedule (with templates), what is holiday pay everything you need to know, how to conduct a reference check (with questions), what is staff augmentation everything you need to know.

How to Write Superyacht Crew Profiles

by Kylie O'Brien | Dec 17, 2019 | The Chief Stewardess | 0 comments

Superyacht Crew Profiles

Superyacht Crew are the heartbeat of the yacht. They are central to the yacht functioning in a coherent, professional and effective manner. The crew is the “human element” working in synergy with an abundance of luxury onboard, offering the guests a seven-star plus cruising experience.

Therefore, it is imperative that the guests know who their crew are and how their individual skills add to the synergy of the yachts functioning.

How to Write Crew Profiles

Crew profiles are not everyone’s cup of tea to write, and I know many senior crew who avoid doing this task, until the very last minute. This avoidance results in flat and uninteresting compositions that nobody wants to read.Writing these profiles, however, was one job, which I was happy to do, and I relished in the creativity of such a task.

So why write a crew profile?

In short, to inform the yacht’s guests who the crew are. These profiles are added to the guest compendiums and left in the cabins, for the guests to read at their leisure, along with familiarising themselves with the yacht’s other operational procedures.

What is the best way to approach writing these profiles? I found there is two preferred way. The fist is a personal chat with each individual crew member for a more casual flowing biography.

The second way is to read their CVs and compile an exciting picture of who they are. Furthermore, and as an added bonus of adopting this formal style of writing, is that you have all of their education, technical skills and interest all in one place, which is a great time saver.

Now, think about your international environment in which you work. Many guests may not be native English speakers. Therefore, use simple language with easy to read sentences.

Long-drawn out grammatically correct sentences can be a real bore, and your guests may lose interests in the crew profiles very quickly. Lastly, have someone else read the profiles before printing them out and adding them to the compendiums.

Now that you have chosen your preferred style, simply start the beginning, with an introduction. Include their name, job title how long they have worked onboard.

Next, comes the fun part where you get to be a little more creative and show their personal side. Things you can discuss here may include, where they come from, what their professional credentials are.

Writing The Crew Profiles

When writing the crew profiles, consider the personal qualities and professional, credentials which are commonly associated with the relevant positions.

For example:

For your convenience, I have created six sample crew profiles in appendix twelve of The Chief Stewardess Bible for the purpose of adaptation.

Superyacht Crew Visa’s Explained

by Kylie O'Brien | Oct 21, 2019 | The Chief Stewardess , The Superyacht | 4 comments

What visa do I need to work on a yacht?

For this article, I am going to have to be very general about my advice.

When you are a professional yacht crew member, it is an understatement to say that you will be ‘travelling a lot’, whether it be by air, sea or land.

You will find that the one thing that comes up in conversation is what visa do I need for XXX country.

Therefore, to explain the superyacht crew visa topic, without waffling on too much, I will break down the requirements into locations.

Consequently, the three types of visa’s that we will discuss here are:

• Schengen visa
• USA B1/B2 visa
• The Australian superyacht crew visa

For all visa processes and to make the application as easy and as stress-free as possible, make sure your passport is up to date with more than twelve months validity on it.

The Schengen Visa

The Schengen Area consists of 22 European Union (EU) state members and four non-EU members who are, Iceland, Liechtenstein, Norway and Switzerland.

Ireland has also opted out of the Schengen policy, and they operate a separate visa policy.

At the time of writing this, the United Kingdom is battling their way through Brexit, but at this stage, UK citizens may move freely within the EU. Furthermore, the UK also run a separate visa programme.

Nationals of EU countries and Schengen nations are visa-exempt and are allowed to reside, move freely and work in each other’s countries.

For those nations outside of the EU and the Schengen visa agreement, then the following rules apply.

They are the Annexe 1 and Annexe 11.

The list of countries in Annexe I includes Asia, Africa and South America (Western part), Russia and China; this means that South Africans and Filipinos are eligible to apply.

The Annexe II countries include the USA, Canada, New Zealand, and Australia. Annexe II citizens need a visa only if they intend to stay for more than 90 days within 180 days.

Therefore, no visa is required for citizens from Annexe II countries to enter the Schengen area.

Below is a generalised explanation of the Schengen visas for non-EU citizens there are:

• Transit type B visa
• Short-stay type C visa
• Longstay type D visa

The first one is the transit visa, and it is commonly known as the Type B visa. As a yacht crew member, who travels a lot, you may know this visa as an entry or exit visa.

That is to say that this visa is only required if you are passing through a Schengen state for no more than five days.

For example, Transit type B visa is very applicable if your visa has expired and you still need to travel home.

The second type is the short-stay type C visa. This visa is valid for 1 to 5 years. When the visa expires, renewal can be testing.

This visa can not be changed, renewed or extended within the Schengen area. You must leave the  Schengen area and reapply.

The documents needed for this visa are:

• The employment letter
• Crew/work contract
• Port letter and yachts itinerary
• The yachts registration details
• Personal travel insurance

In addition to the above requirements, there is a subsection to this visa referring to the “short” part of the visa name. The short-stay relates to the 90 days in and 90 days out within a 180 day period.

Essentially this means that if the yacht intends to spend the summer months cruising within the Schengen area then, the crew member will have to be stamped out by the shipping agent, rendering the crew member limited to the yachts flagged state.

At the end of the season, the crew member can be stamped back into the Schengen area, meaning that the time spent onboard under the flag state was time sent outside of the EU or Schengen area.

The third type of visa is the Longstay type D visa. The type D visa is the best visa to obtain a because it is renewable within the Schengen area.

The visa can be obtained by presenting the same paperwork are the type C visa.

The USA is a megabase for the superyacht industry.

By its very nature, it draws hundreds of young and aspiring superyacht crew, looking for work and adventure on the high seas.

If you are not a US citizen or hold a green card, then you will need to apply for a B1/B2 visa to work on board a superyacht in US waters.

According to the U.S. State Department website,

“The visitor visa is a type of non-immigrant visa for persons desiring to enter the United States temporarily for business (B-1) or for pleasure, tourism or medical treatment (B-2)”.

This visa must not be confused with the C1/D visa which is a crew visa, broadly used for maritime personnel including a cruise ship and cargo vessels.

Unlike the Australian visa, the USA visa is not a straight forward visa to gain.

US Department of State is particularly interested in your ties with your own country.

You must be prepared to show that you pay taxes elsewhere, rent a home or can prove that you reside somewhere else in the world, which means that you are in no way interested in overstaying your visa or have illegal immigration intentions.

To obtain a B1/B2 visa, you really need to have all of your paperwork in order, including a letter of employment from your yacht.

The letter of employment is not stated on the website, so I guess it’s not technically required, but it sure will help during the interview process.

Next,  you will need to fill out a DS-160 form and make an appointment with your nearest US consulate general or embassy.

Be prepared for some tough and at times, rude questioning.

Other helpful papers, as mentioned above, include phone records, utility bills, bank statements and other documents that show that you reside happily elsewhere.

Please take the time to research this information accurately.

The Australian  Superyacht Crew Visa

The Australian superyacht crew visa was explicitly created to encourage the growth of the superyacht industry in Australia. Therefore,  it is very straight forward to gain this visa.

You must have a contract to work on a superyacht in Australian waters, and a supporting letter from the owner of the yacht confirming the person’s employment.

If you are not an Australian citizen, you will need to apply for this visa. The temporary activity visa (subclass 408)  Superyacht crew stream, allows you to work in Australia as a crewmember of a superyacht.

You can travel to and from Australia as many times as you want while your visa is valid.

The visa is valid for 12 months, with a maximum stay of up to 2 years. Furthermore, this visa is also renewable and you can do it online.

​Important Links to Check at the Time of Reading this Article

• Schengen Visa
• The USA B1/B2 Visa
• The Australian Superyacht Visa

The Stewardess Bible

How to write a good letter of recommendation.

by Kylie O'Brien | Nov 7, 2016 | The Chief Stewardess | 0 comments

How to Write a Good Letter of Recommendation. As a chief stewardess, you may be required to write a recommendation for your departing crew member.

A letter of recommendation also known as a reference letter is a formal document which requires a lot of thought and consideration. Generally speaking, the letter should be 12 point font in an easy to read business font such as:

• Time New Roman

Further, the letter should be printed on letterhead and the stamped with the yachts official stamp next to your signature.

As a chief stewardess or interior manager, you will/may be required to write a letter of recommendation for your departing interior crew member. This is a very important skill to master as it, as the crew member leaving will rely on it to gain future employment.

You can see online there are many variations in the layout of a good letter of recommendation, but below is a good place to start.

To begin the letter you should always start off by stating the facts, things like:

• Full name of crew member whom you are writing the letter for
• Duration of service on board, including dates
• The position or title held

The second paragraph is designed to highlight their skills, education and positive attributes:

• Excellent communication skills
• Holds a diploma/bachelor in….
• Superb time management skills

The third paragraph focusses on positive personal attributes such as:

• Is a team player
• Has a bubbly personality
• Has a warm personality and is easy to get along with

Close your letter on a positive note and give your contact details. Always finish with yours sincerely, or yours faithfully.

A letter of service

Now consider the crew member whom you are writing the letter for, had a bad record of service onboard and you had to let them go. Clearly this letter will not be a glowing letter of recommendation, however, you still need to be professional and maintain a balanced outlook on the person.

The crew member may have performed badly for many reasons, this is not for you to analyse as you have already made the decision to let them go, rather you need to focus on their strengths (remember… everyone has both strengths and weaknesses).

The format is as above with an example letter below.  The things to remember here is to just state the facts.

This should never be a personal vendetta against the person, however, if you cannot possibly recommend them or write a simple letter of service, then ask the chief officer or the captain to write a letter of service, (its ok to do this we are all human at the end of the day).

Lastly, if you feel so negative about the person then simply write the letter of service, end it in a positive note, i.e., I wish her/him well, but do not include your contact details at the end.

You need to be able to stand by what you write, and if you write merely a letter of service, then chances are that it hasn’t gone well on board, therefore you do not want to “run off with your mouth” with a verbal reference check!

Sample letter of recommendation

[Insert Yacht Letter head]

[Yacht Name]

[Current location]

To whom it may concern;

I had the pleasure to employ and work with [insert full name] from [insert date] until [insert date]. She/ he was employed on a permanent basis in the capacity of [insert position].

[Insert yacht name] is a [insert size and type of yacht] which is [insert private or charter yacht], which spends her time between the Mediterranean and the Caribbean seas. [Include more details about the yacht, i.e., busy with children, back to back charters or demanding owner’s etc.].

[Insert name] was an excellent asset to have on-board. She/he holds an advanced diploma in Hotel Management and is clear to see these skills displayed with her/his superb hospitality and people skills. Her true strengths are in managing her time and quality of work.

She joins us with short notice and adapted immediately to the crew and her working environment. [Insert name] has a pleasant personality and is a team player, this made her popular with the crew and guests alike.

We are very sorry to see her/him leave, but I know that [insert name] will compliment any yacht that is fortunate enough to acquire her/his excellent services. {You can also add why she/he is leaving here}

I highly recommend [insert name], and I wish her/him well with future endeavours.

Should you have any further questions regarding [insert name], please do not hesitate to contact me [insert telephone number, email address or both].

Yours sincerely

[Insert your name and position] {Insert yacht stamp and have the Captain sign it}

Sample letter of service

[Insert name] joined [insert yacht name] from [insert date] until [insert date]. She/ he was employed on a permanent basis in the capacity of [insert position].

[Insert name] holds an advanced diploma in Hotel Management, and is clear to see these skills displayed with her/his superb hospitality and people skills. Her true strengths are in managing her time and quality of work.

If the crew member does not hold formal qualifications, then simply state their duties which they performed; i.e.

[Insert name] performed the following duties to a satisfactory/ good level

Housekeeping, service, floral arrangement, laundry etc.

I wish [insert name] all the best with future endeavours.

Conflict Resolution

by Guest Author | Oct 26, 2016 | The Chief Stewardess | 0 comments

More than any other business, the superyacht industry markets itself to the individualized needs of their guests.  It is one of the few industries that are attuned to adequate customer experience, which determines how well a particular charter yacht adapts and survives in a unique market.

While most superyachts focus on providing extraordinary getaways for their customers, there will be a few customers expressing grave dissatisfaction. Sometimes it is even tempting to write off such customers, but it has never been good for business.

As such, conflict resolution as a chief stewardess is one of the tricks that will bridge this critical gap. It is not all about having excellent management skills but rather having a good plan and some background training on how to resolve conflicts in the workplace. Some of the strategies to employ include:

Staying calm

By the time an issue goes to the status of a conflict, the guest is already agitated. In any case, guests don’t have the habit of complaining unless they feel compelled to. If an issue is negligible, they will go about their business without minding some of the trivial matters.

To the extent of reporting an issue, however, a guest has reacted emotionally to the situation, and this can be dangerous because emotions drive people out of control. Moreover, when a guest approaches a crew member with raged emotions, the employee is also likely to respond defensively, which exacerbates the issue at hand.

Before reacting in any manner, therefore, it is important to stay calm as you contemplate the matter. Staying collected is something inevitable especially onboard a superyacht where guest satisfaction is paramount.

The first response will determine if and how well the conflict will be resolved. A calm approach is more likely to resolve the conflict, but be careful not to appear as if you are taking the matter trivially. Express some concern but in a calm manner.

Listening is key

Like hotel employees, superyacht crew will tend to shut down an upset guest, which further aggravates the situation. As the interior manager, however, all you have to do is listen.

Some clients will have issues in their lives which they extend to various environments, and the best they need is someone to listen to them.

Leave your frame of reference and enter the client’s. Pride is counterproductive in such a situation, so listen and validate the guests’ issues such that they don’t stay in the heightened emotional state.

Find out the facts

Whereas listening to the guest is very crucial, taking their word as the absolute truth is a desperate show of partial blindness and absence of leadership skills.

Remember, you also need the crew to realise guest satisfaction goals. Get factual information by asking calm and open-ended questions which elicit more information.

Sometimes it may require additional information before the conflict is fully settled. Talk to relevant parties regarding the situation. These could be other employees or other guests, who will help you find out where the problem is.

With factual information, you will then find a probable course of action that is just to the guests and crew alike.

Enlist different sources of help

Sitting on a management position does not mean that you take every professional burden as your own. Different crew members have different capabilities in handling particular situations.

Delegative leadership is sometimes recommended, so seek help when there is need . In case a guest has been upset by one or more of the crew, you can opt to call in some help from other management figures.

Sit and find out whether it is more rational to involve the employee in question. While it is bound to aggravate the situation in most cases, sometimes the best thing to do is to talk to all the parties involved before a conflict is fully settled.

If you must involve an outside party to resolve the matter, it is worth your time and money. Conflict resolution gurus are sometimes called in to educate employees on strategies for solving conflicts within the workplace.

Brainstorm possible solutions and negotiate a way out

Once you have gathered all the background information regarding a particular conflict, the next quickstep is to stop the issue and give it a lasting solution before it ruins the reputation of the charter yacht.

It pays well when the people involved put a fair contribution to the generation of a lasting solution. As a chief stewardess, you must be open to all ideas generated and remain keen to note whether there is absolute objectivity.

Whereas the guests are mostly right, you must not necessarily tolerate it if he or she has personal issues against particular crew members.

To the point of resolving the conflict, all parties must understand the position taken. If it involves the management, you should be open to receive whatever resolution that will be reached.

If your position is bound to affect the outcome of the process, it is more reasonable to involve other parties. A win-win situation works to the satisfaction of both parties, so be keen not to please one person while offending the other.

Make a follow-up

Once the issue has been settled and the charter guest has left, a number of superyachts tend to leave the confrontation at that. However, to prevent such dissatisfaction from spilling over, make a follow-up note in your journal. People feel valued when you personally follow them up to know how satisfied they feel.

Review the issue

It is very easy for a yacht to assume that all irate guests are acting irrationally. Upon a closer look, the guest may have been right in complaining about a particular meal, service or employee.

This is not to imply that all complaints are valid, but it should provide some insight into different customer experiences. Use the opportunity to review the issue once the guest is gone and determine whether there are any changes which can be made to improve customer satisfaction.

In summary, different customers may have various complaints regarding superyacht charter services, but they can all be resolved to the satisfaction of both parties when the management is purposefully and fully prepared.

The Stewardess Bible is on sale now

How to plan an efficient schedule.

by Kylie O'Brien | Jun 17, 2015 | The Chief Stewardess | 2 comments

How to Plan an Efficient Schedule.

You travel on the sea in a floating hotel and you attend to the needs of the passengers and all the while you keep on smiling. That could be a brief description given by one superyacht chief stewardess when she was asked what her job is about, but as an interior manager, you have a lot more on your plate.

That is why you need to take a little time here to focus on what you have to do.

As a superyacht chief stewardess, you will often need to work on several projects at once, therefore efficient planning and organisation are the most important skills that you have. This effective planning will also help you to maintain the elusive work /life balance that so many Yachties dream of.

So let’s look at what you need to do to plan and write an effective schedule.

Start off by looking at your workload. The workload is likely to comprise of a range of tasks and responsibilities that you will need to work through.

These tasks are obviously different for on charter, off charter and during a yard/refit period.

Please refer to the sample schedules in the Stewardess Bible and adapt them to your own needs keeping the following points in mind:

 Job/task priorities

• The time required to execute the task to a high standard
• The manpower required and available
• Priorities. When you have a range of your demands on your time you will need to find a way to complete one task at a time (this is a very important point), do not do a job half-heartedly or incomplete.

For me, I always gave my jobs a letter or number A, B, C, D or 1,2,3,4,  for example:

• A –  tasks, are urgent and need to be handled immediately
• B –  tasks, should be given a time deadline and should be completed that day or immediately the next day
• C – tasks, are next in line and could be completed with or without guests on board
• D – tasks, could be done during downtime when there are no guests on board or during a yard period.

You will need to identify which tasks will help you achieve your goals, allocate time accordingly and set deadlines. Make sure your team has the right tools or skills to get the jobs done and make sure the task is completed before moving on to something else.

Planning methods and tools

There are many planning methods and tools which you can you. During my time as a chief stewardess/purser, I used a range of tools to help me, from a simple diary to computer programs which linked all departments (this was generally for D jobs).

I had established standard operational interior procedures on board and trained my team accordingly, so everyone knew the routine.

The knowledge of the routine and training was essential to remain flexible with any surprises that may occur (especially when on charter). The informal notepad and diary worked very well for everyday to-do lists because you can always just cross it off when that job has been completed.

However, when it comes to longer planning then I would recommend using a computer program that works best for you. Also, when you are planning, make sure you include the following:

• Weekly jobs
• Periodical jobs
• Training/ education
• Meal breaks/ rest breaks
• Holidays/time off

The above is very important to get right because there is nothing worse than being called off your break early because of poor planning (this leads to very tired and grumpy crew especially on long charters).

Make sure you plan sensibly and logically, further, by incorporating the above points into your planning, you will ensure you have enough crew members to get the work done.<

When you conduct your morning and weekly meetings, make sure that you have a clear agenda. Honestly, so much time is wasted in meetings that keep going around in circles, with no positive outcome.

A good idea is to have your desired topics on hand to discuss ( written down in front of you) .

The idea here is to create a system that flows with effective communication which is bilateral, that is a 2-way system that allows everyone to be heard. The goal of the meeting is to make sure that:

• The purpose is clearly communicated and everyone is taking responsibility for their part.
• Is the meeting helping to coordinate and distribute the tasks?
• Are the right people being allocated to the correct job?
• If things arise in the meetings are you as the interior manager following up on concerns, or loose ends?
• Are you as the chief stewardess, meeting and maintain training goals, offering support and increasing teamwork?

These are all points which you should take into consideration when planning.

Some pitfalls to watch out for. When planning your schedule, there is no one size fits all. You have to maintain a flexible attitude and adapt your system to work with what you have, i.e. the team, the vessel, the geographical locations and the guests’ demands.

As the chief stewardess on board, you will have an overview of what is going on, so learn to delegate (you can’t do everything yourself). If you have a weaker team member then make it a priority to train the stewardess/steward so that they are as strong as the others.

Remember to concentrate on the task at hand and ask yourself the following:

What is the best uses of my time right now?”

Don’t get distracted by the “white noise”, (the drunk guest, the sick deckhand or the disgruntle stewardesses). The chef is waiting for you to serve dinner, the captain may be waiting for you to turn in your accounts for the month or 1 million other things that require your attention before the drama does…

My point here is to set the priorities straight.

Remember, you are the interior manager and we know that you have a lot to do. The job description of a superyacht chief stewardess is really broad and you will find that different super yachts may have other duties and responsibilities added to this job description, but remember as the saying goes,

“You are only as strong as your weakest team member”.

You can’t do it all yourself, so remember to:

• Invest in your team with training and educational courses or material
• Plan your time well
• Delegate tasks

And you should be able to maintain your work /life to a standard that you are happy with.

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Questions to Ask Yourself If You Want to Leave the Yachting Industry

by Kylie O'Brien | May 1, 2015 | The Chief Stewardess , The Superyacht Stewardess | 0 comments

The Mediterranean season is in full swing and for many superyacht stewardesses, this means long hours, difficult guests and draining colleagues.

It’s right about this time that the stewardess is not looking out to sea or enjoying the beautiful sunshine, but rather at the mountain high pile of towels in the laundry, dirty cabins and running from one of the yacht to the other, making sure that the guests have everything that they need and want.

Everyone desires a meaningful and fulfilling professional life. When you’re happy with your work, you feel more content, purposeful, and complete .

When you’re unhappy at work, the days seem long, you miss home, friends and family, and the daily stresses and negativity can build up and up until there is little room to conceal your feelings any more .

This can lead to poor decision making,  a change in your personality, poor work performance and depression. The work of a superyacht stewardess can be mundane and boring, so it is right about this time that you may be asking yourself “What am I Doing Here”?

Whatever your motivation or trigger is that has led you to the point of resignation , ask yourself the following questions before you throw in the towel.

Questions to Ask Yourself If You want to Leave the Yachting Industry

1. why am i unhappy with this job .

Understand where your unhappiness comes from — is it specific to the type of work you do, who you work for, or is there a personality clash on board? This is a great starting point for understanding your unhappiness and a great place to make a change.

2. Do I need a job change or a life change? 

Ask yourself: Is my unhappiness about my job, or life in general? Unhappiness in one part of life can have a cascading effect on the rest of what we do. Before taking action, make sure your focus is to resolve the primary cause of your discontent.

3. What are your professional goals?

What do you want to achieve professionally, and when? Are you currently on the path to achieve those goals? If not, what do you need to do or change about your current job and career path to get there?

4. What’s been missing for you professionally?

What are you lacking in your professional life? Recognition, compensation or advancement? When you know what’s missing, you can make plans to fill in the gaps, in your current position or elsewhere.

5. Where do you see yourself in 5 years? 10? 20?

Envisioning your future self is a great way to keep the bigger picture in mind. A simple envisioning exercise: close your eyes, clear the mind with a few minutes of breath awareness, meditation, and then look ahead five, 10 or 20 years.

• Where are you working?
• What have you achieved?
• What does the rest of your life look like?

When you open your eyes, jot down what you saw. You can then take action to align your present life with the future.

6. What do you feel you were put on this earth to do?

This question is hard for many people but warrants deep thought if you’re considering a career change.

• What do you feel in your heart you’re meant to do?
• What work would bring you deep happiness and meaning to your life?

This may be something you can do outside of your current job – as a hobby or part-time interest. Or it might be worth pursuing wholeheartedly as a career.

Undertaking self-exploration work will allow you to understand what you need to be more fulfilled professionally. If you have financial obligations and other considerations that preclude making a significant job change, look for ways to incorporate what you learned about yourself in other areas of life.

Take action. Move towards the activities, interests, and people that resonate with you, and fulfilment will follow.

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All the information in The Yachting CV Toolkit is SO helpful, Jess also goes out of her way to personally help you feel connected in the yachting industry! It only took me a couple of weeks to find a stewardess job, and the chief stew told me they didn’t want to hire a greenie but she REALLY liked my CV. The toolkit is extremely clear and easy to apply (The resume templates are perfect!). Jess also gives you personal feedback on your CV and that's what I believe got me the job! If you’re nervous about getting into the industry, Jess will be your spirit guide!” 

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I'm a yacht stewardess now living life back on land after over 5 years working on some of the worlds most renown yachts and I'm here to guide you in the right direction. My passion for helping green crew is fuelled by the belief theres a world of possibility out there if you're willing to chase it. I'm here to give you the exact step-by-step guide to getting a job onboard and excelling in the industry! Because even though you and I both know what you have to offer is nothing short of incredible, it takes more convincing to persuade potential employers that you are highly capable and willing to do what it takes to work in the Superyacht Industry.

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Yachting CV and Cover Letters

Consider your yachting CV the best tool you have to sell yourself as a professional and qualified candidate for the position you will be applying for.

When you are in direct competition for the jobs with so many other hopeful newcomers to the industry, it is vital that your CV and your cover letter has all the necessary information included, has no spelling mistakes and a great photo. Keep your CV to 2 pages max (prints should be printed on either side of one high quality sheet of paper).

All information needs to be up to date, accurate and TRUE. Believe it or not, but some people include incorrect information thinking it will get them a job sooner, where as being dishonest in fact will burn bridges. The industry is small enough for the word to get around when someone lie on their CV. Honesty will always get you further. Of all people in the world, sailors know bullshit when they see it… Keep it in mind!

Some crew agencies prefer Word files while others prefer PDFs, so save your CV in both formats. Avoid funky or even smart looking fonts. Using Arial or Times New Roman 12 with a simple layout is fine.

The option to use a professional CV-writing service has increased in popularity in recent years. If you are not comfortable with composing your first yachting CV yourself, you can have a professional CV writer assist you, although it is not strictly necessary. Many captains and agencies actually prefer to see crew doing their own work rather than paying others to do it for them.

You will do just fine using that BUT do make sure to turn on your spell checker!! CVs full of spelling mistakes are not the best way to start.

When you forward your yachting CV to a potential employer, it is really important to include a cover letter in which you explain why the job is of interest to you and why you believe you are the perfect candidate for the position.

A cover letter is your one-shot at getting noticed beyond your CV, so put a good effort into it and sell yourself. If you are not 100% certain about what to say or if you should add or remove parts, have somebody with a little more experience read through it, possibly a crew agent, a captain or a senior crew member – and remember to use the spell checker! People are generally happy to help.

By including a custom written cover letter you will appear professional and will definitely stand out from the majority of most other candidates for the job. Forwarding a CV without as much as a few lines explaining why you are interested in the job, and why you believe you are a great candidate for the job, will not do you any favours. Believe it or not, but that is what many do! In fact, your CV is likely to be ignored or at least catch less attention without a cover letter.

The same goes for “Dear Sir/Madam” or “To whom this may concern”, both considered to be impersonal greetings.  A captain doesn’t mind a “Hello Captain X (insert his name)” or if you will be writing to a senior crew member, you can simply use their first name as in “Hello Jane”. Instantly, the employer gets the feeling of you being someone, who has taken your time to read the job advert and who is easy to communicate with. Google the yacht if you have the name to familiarise yourself even further with the vessel. It doesn’t take much to get started with a good first impression!

Like so many other things in life, taking the time to present yourself well, you will inevitably be generating calls from employers. Spending time and effort on a well-composed and well-written CV and cover letter will get your CV closer to the top of the pile and eventually also land you a job.

Good luck with the job hunting!!

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How to Write a Reference Letter (With Examples)

What Is a Reference Letter?

• Types of References

Before Writing a Reference Letter

Request information for the letter, what to include in a reference letter, how to write a reference letter, letter length, format, and font, reference letter sample, frequently asked questions (faqs).

Ellen Lindner / The Balance

At some point in your career, you’ll probably be asked to provide a letter of reference for an employee, a friend, or a former colleague. They will likely request a letter when they are applying for a new job, and your support may make all the difference.

When the time comes, it will be important to know how to write an effective letter of recommendation (also known as a reference letter). You will want to include accolades from your time working together if that is relevant or provide a testament to their character if you are a friend or neighbor. Most letters are around two paragraphs and can be expanded depending on how long you have known the person. But remember, a good recommendation letter can help your contact achieve their dreams; a bad one is worse than no recommendation at all.

Key Takeaways

• A reference letter explains why the recipient should choose the subject of the letter for a job, academic program, volunteer role, or other opportunity.
• There are three types of reference letters: professional, personal, and academic. 
• If you can’t write a glowing reference, it’s better to decline the request for a recommendation than to write a lukewarm one. 
• Ask for a resume or CV and any guidelines set by the employer before writing your letter.

A reference letter is a positive endorsement of a person's skills and attributes, written by someone familiar with their work, character, and accomplishments. Reference letters are needed when applying for jobs, internships, volunteer positions, colleges, and graduate school programs.

The reference letter explains why the reader should select a candidate and what qualifies them for the opportunity for which they're applying. Letters may be requested by the organization that is considering the individual for employment or acceptance at an institution, or they may be offered by the job seeker or applicant.

Types of Reference Letters

Professional references.

A professional reference letter is usually written by a supervisor, colleague, client, teacher, or professor who is well-acquainted with a candidate's accomplishments in a work-type setting. It typically includes a description of their position and responsibilities, the duration of their time at the company, and their abilities, qualifications, and contributions to the organization.

Character or Personal References

A character or personal reference letter can be written by a family friend, mentor, or neighbor who can attest to the traits that would make someone a good candidate for the position they are seeking. This type of letter explains how the writer knows the candidate and discusses their personal attributes as they would apply in a job or academic setting.

Academic References

An academic reference is written by a teacher, professor, or advisor. This type of reference discusses the candidate's educational background and academic achievements.

Before agreeing to write the letter, make sure you feel that you can write a positive letter of reference for this person. If you do not know the person well or do not think you can speak highly of the person’s skills or abilities, it is fine to decline the request for a recommendation .

You can be vague when you turn down the request, simply saying, “I do not feel I would be the best person to write you a recommendation.” If possible, suggest someone else they might ask.

It is better to say no to writing a recommendation rather than to write a negative reference for the person.

It is a good idea to ask the person for a copy of their resume or CV even if you have known them for a long time. They may have new accreditations or achievements that merit highlighting, and you should provide as much current information as possible. This will also help give you guidelines to use when composing the letter.

If the reference letter is for a specific employment opportunity, also ask for a copy of the job posting. Similarly, if the reference letter is for a specific school or program, ask for some information about the school. The more information you have, the easier it will be to write the letter.

Along with asking for information about the candidate, get all the information you need about how to submit the letter. Ask to whom you should send the letter, when the deadline is, and what format the letter should be in. Also, ask if there are any particulars that the school or employer wants you to include in your letter.

Unless the candidate gives you a form on which to write your recommendation, following a proper business letter format is appropriate. This includes listing your contact information, the date, and the contact information for the person receiving your letter (typically, the hiring manager) at the top of the letter.

However, if you are emailing this letter, you do not need to include any contact information or the date at the top of the letter. Instead, list your contact information after your email signature. A reference email letter should also have a clear, concise subject line that lists the candidate's name, the job they are applying for (if applicable), and the purpose of the letter. For example, a subject line might read:

Subject: Recommendation for Firstname Lastname - Human Resources Assistant Job

To get an idea of what to write and how your letter should read , here are some general guidelines to consider before writing your letter.

Begin your letter with "Dear Mr./Ms. Last Name." If you do not know the employer's last name, simply write, "Dear Hiring Manager." If the candidate is applying to an academic program, you can write "Dear Admissions Committee." If you are writing a general letter, you could write " To Whom It May Concern " or simply start your letter with the first paragraph.

First Paragraph

The first paragraph of the reference letter explains your connection to the person you are recommending, including how you know them, how long you've known them, and why you are qualified to write a reference letter on their behalf. Be sure to include the name of the company, job, school, or opportunity for which the person is applying. For example, "I have been James Smith's supervisor at XYZ Company for the past five years. I am pleased to recommend him for the position of head accountant at ABC Company."

Second Paragraph (and Third, and Fourth)

The middle paragraphs of the reference letter contain information on the person you are writing about, including why they are qualified, and what they can contribute. If necessary, use more than one paragraph to provide details. Be specific and share examples of why this person is a qualified candidate. If you can, relate specific instances where you observed the person successfully using the skills required for the position.

Try to describe qualities and skills that relate to the specific job, school, or opportunity.

For example, if the person is applying for a job as a manager, focus on the person's leadership and communication skills.

Letter Closing

In the closing paragraph, offer to provide more information and include your contact information (phone and email) to demonstrate you are available to give a verbal recommendation or answer further questions if necessary. You might also reiterate that you recommend this person “wholeheartedly” or “without reservation.”

End the letter with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

The style of your reference letter is almost as important as the content of the letter. Here are some tips on how long your letter should be and how to format it.

Length: A letter of recommendation should be more than one or two paragraphs; a letter this short suggests you either do not know the person well or do not fully endorse them. However, you want to keep the letter concise and focus on a few key points, so avoid writing more than one page. Three or four paragraphs that explain how you know the person and why you are recommending them is an appropriate length.

Format: A letter of recommendation should be single-spaced with a space between each paragraph. Use about 1-inch margins for the top, bottom, left, and right of the page, and align your text to the left (the alignment for most documents).

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points so it's easy to read. Adjusting the font size is a good way to keep your letter to a single page.

Proofread your letter before sending it. You can have someone else edit the letter, but conceal the candidate's name to preserve their privacy.

You can use this reference letter example as a model. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Melissa Bradley 123 Business Rd. Business City, NY 54321 555-555-5555 melissa@abmedia.com

July 9, 2023

Jim Lee Human Resources Saber Marketing & PR 321 Business Ave. Business City, NY 12345

Dear Mr. Lee,

I am thrilled to recommend Sarah Jones for the digital marketing manager position at Saber Marketing & PR. As the marketing director at A & B Media, I had the pleasure of working as Sarah’s supervisor when she was employed​ here as a marketing associate. ​Responsible, punctual, and extremely bright, ​Sarah was among the best talent at A & B ​ Media​, and I absolutely endorse her qualifications and her skill set.

I was continuously impressed by the knowledge she brought to the table and her dedication to staying on top of the latest developments in the field. Sarah​ combines sharp analysis skills with strong intuition, and I always knew I could rely on her to meet deadlines and exceed ​our ​expectations. During her two years with us, she achieved numerous accomplishments, from increasing our social media engagement by 20% to lowering our website bounce rate by 10% and increasing our ROI on digital campaigns by 15%. 

While Sarah’s professional acumen was immensely valuable to A & B Media, she was also a wonderful team player. Optimistic, engaging, and easy to get along with, Sarah was a true joy to have in the office and fostered many positive relationships within our department, as well as throughout the company.

With that said, I am highly confident in my recommendation and believe that Sarah would be a great fit for Saber Marketing & PR. If you would like to speak further about my experience working with Sarah, please email me at melissa@abmedia.com or call me at 555-555-5555.

Melissa Bradley Marketing Director, A & B Media

What should I say to give a good reference?

To give a good reference, be specific, positive, and enthusiastic. Provide examples of times when the person you’re recommending exceeded expectations. Use phrases like “wholeheartedly recommend” or “recommend without reservations.” 

How should I start a professional reference letter?

A professional reference letter should follow the standard business letter format. If you are sending a hard-copy letter, begin with your name and contact information, the date, and the recipient’s name and contact information. 

CareerOneStop. " References ."

65 Example Phrases for Perfect Reference Letters [and 5 Templates]

• Types of Reference Letters Part 1
• Purpose of Reference Letters Part 2
• Letter of Reference Format Part 3
• How to Write a Reference Letter (Sample Phrases) Part 4
• Template: Professional Letter of Reference Part 5
• Template: Reference Letter for Job Application Part 6
• Template: Academic Reference Letter Part 7
• Template: Character and Personal References Part 8
• Template: Promotions and Leadership Recommendations Part 9
• Reference Letters Tips and Best Practices Part 10

Part 1 Types of Reference Letters

Reference letters come in various forms depending on the purpose. Some common types include professional reference letters, personal reference letters, academic reference letters, and business reference letters.

• A professional reference letter focuses on the person’s work experience, job performance, and skills. It typically comes from a previous employer, supervisor, or coworker who can vouch for their abilities related to a specific job or position.
• A personal reference letter, also known as a character reference letter, provides insight into the person’s personal qualities and character. This type of letter comes from someone who knows them well, such as a friend, relative, or even a neighbor. Personal reference letters can be helpful if the person lacks professional experience or if the opportunity they’re pursuing is more casual in nature.
• An academic reference letter deals more with the person’s educational background, performance, and potential. It’s often written by teachers, professors, or other educators who can attest to their abilities as a student. This type of letter is frequently requested when applying for higher education, internships, or research positions.
• A business reference letter serves to confirm the person’s work history and business activities. It can be written by clients, suppliers, or other professionals who’ve interacted with them within the scope of their occupation or business ventures.

Part 2 Purpose of Reference Letters

The main objective of a reference letter is to endorse and reinforce the candidacy of a person for a job, academic program, or other opportunities. It provides an external viewpoint on the person’s skills, qualifications, and character, which helps the decision-makers to gain a better understanding of the person’s suitability for the position.

In terms of employment, reference letters can assist a person to:

• Demonstrate their professional abilities
• Highlight their character and personal qualities
• Confirm their work history and experience
• Add credibility to their application
• Stand out from other candidates

For academic opportunities, reference letters can:

• Showcase the person’s academic achievements
• Highlight their potential for success in the program
• Offer insights into their work ethic and dedication
• Validate claims about their skills or experience
• Support their case for scholarships, financial aid, or special programs

Part 3 Letter of Reference Format

Format guidelines.

Start with your name and contact information at the top followed by the date and the recipient’s name and address. Keep the formatting consistent using a legible font like Times New Roman, Arial, or Calibri.

Length and Structure

Reference letters typically range from one to two pages in length. Keep the letter focused by structuring it into three to four paragraphs.

• The first paragraph should explain your relationship to the person you are recommending and establish your credibility.
• The second and third paragraphs should highlight the relevant skills, qualities, and achievements of the person.
• Finally, wrap up the letter by stating that you highly recommend the candidate, and provide your contact information for further inquiries.

Salutation and Signature

Begin the letter with a formal salutation, such as “Dear [Recipient’s Name].” If you don’t know the recipient’s name, you can use “To Whom It May Concern” or “Dear Hiring Manager.” End your letter with a professional closing like “Sincerely” or “Yours faithfully,” followed by your typed name and, if applicable, your handwritten signature.

Related: How to Start a Letter (and Mistakes to Avoid)

How to End an Email Professionally (Examples)

Part 4 How to Write a Reference Letter (Sample Phrases)

— step 1: introduction and context —.

Start by providing an introduction that allows the reader to understand your relationship to the candidate, such as mentioning your job title, company name, and how long you’ve known them.

For example: “ It’s been an honor to supervise Jane as a project director at XYZ Company for the past five years. I can confidently attest to her outstanding leadership skills and positive attitude, making her a perfect fit for the role of Chief Operations Officer at ABC Industries.”

Sample phrases for reference letter introduction:

1. As a [job title] at [company name], I have had the pleasure of working closely with [candidate’s name] for [length of time]. 2. I am writing this reference letter for [candidate’s name], whom I have had the pleasure of knowing for [length of time] in my capacity as [job title] at [company name]. 3. It is my pleasure to recommend [candidate’s name], with whom I have had the pleasure of working for [length of time] as [job title] at [company name]. 4. I have had the pleasure of knowing [candidate’s name] for [length of time] in my capacity as [job title] at [company name], and I am honored to provide this reference letter on their behalf. 5. I have known [candidate’s name] for [length of time] in my role as [job title] at [company name], and I am happy to provide this reference letter in support of their application. 6. As [job title] at [company name], I have had the pleasure of working with [candidate’s name] for [length of time], and I am delighted to provide this reference letter on their behalf. 7. I am writing this reference letter for [candidate’s name], whom I have known for [length of time] in my capacity as [job title] at [company name]. 8. As [job title] at [company name], I have had the opportunity to work with [candidate’s name] for [length of time], and I am pleased to provide this reference letter in support of their application. 9. I am honored to provide this reference letter for [candidate’s name], whom I have had the pleasure of working with for [length of time] in my capacity as [job title] at [company name]. 10. It is my pleasure to recommend [candidate’s name], whom I have known for [length of time] in my role as [job title] at [company name]. 11. I am writing this reference letter for [candidate’s name], whom I have worked with for [length of time] in my capacity as [job title] at [company name], and I am happy to provide my support. 12. As [job title] at [company name], I have had the pleasure of working with [candidate’s name]for [length of time], and I am pleased to provide this reference letter as a testament to their skills and abilities. 13. I have had the pleasure of knowing [candidate’s name] for [length of time] in my capacity as [job title] at [company name], and I am honored to provide this reference letter in support of their endeavors. 14. It is my pleasure to recommend [candidate’s name], whom I have had the opportunity to work with for [length of time] as [job title] at [company name]. 15. I am writing this reference letter for [candidate’s name], with whom I have had the pleasure of working for [length of time] in my role as [job title] at [company name]. 16. As [job title] at [company name], I have had the pleasure of working with [candidate’s name] for [length of time], and I am delighted to provide this reference letter to support their career aspirations.

— Step 2: Body and Specific Examples —

In the body of the letter, focus on the candidate’s strengths, skills, and qualifications. Use specific examples to showcase their abilities, leadership skills, and experiences that make them the ideal choice for the role or admission. You could highlight their academic achievements, professional growth, or projects they’ve successfully managed. Be sure to personalize your letter, detailing the candidate’s outstanding qualities and traits that set them apart from others.

For example: “ During her time at XYZ Company, Jane successfully managed a team of 20 people, achieving a 15% increase in overall productivity. Her exceptional client relationship skills resulted in the acquisition of several high-profile projects. As a leader, Jane has consistently demonstrated her ability to go above and beyond her responsibilities.”

For academic applications: “ As Jane’s teacher, I observed her excellent performance and dedication to her studies, which was reflected in her consistently high grades. She also volunteered as a tutor for struggling students, showcasing her strong sense of empathy and community.”

Sample phrases for reference letter body:

• I have been consistently impressed with [Name]’s ability to [skill/quality] in a professional and efficient manner.
• [Name] has a keen eye for detail and is always willing to go above and beyond to ensure that [task/project] is completed to the highest standard.
• [Name] consistently demonstrates a positive attitude and excellent interpersonal skills when working with colleagues and clients.
• [Name] is a highly motivated and driven individual who consistently strives to improve their performance and achieve their goals.
• Their exceptional communication skills and ability to collaborate effectively make them a valuable asset to any team.
• [Name] has a natural ability to think critically and creatively, which has led to some impressive results in their role.
• I have been particularly impressed with [Name]’s ability to adapt to new challenges and environments with ease.
• [Name] consistently demonstrates a high level of professionalism and integrity in all of their interactions.
• Their ability to manage multiple tasks and priorities simultaneously is a testament to their exceptional organizational skills.
• [Name] has a strong work ethic and consistently goes above and beyond what is expected of them.
• Their ability to effectively manage and lead teams has been a key factor in the success of many projects at [company/organization].
• [Name] is a quick learner and has a natural ability to pick up new skills and concepts with ease.
• Their passion for [industry/field] is evident in their work and has been a key factor in their success.
• [Name] consistently demonstrates a willingness to take on new challenges and responsibilities.
• Their ability to remain calm and composed under pressure makes them an excellent asset to any team.
• [Name]’s exceptional attention to detail and ability to anticipate potential issues has been instrumental in the success of many projects at [company/organization].
• [Name] has a strong track record of [achievement/ success] in their position.

Sample paragraphs for reference letter body:

1. “Throughout [Name]’s time in my class, I was impressed by their exceptional critical thinking skills, which they consistently demonstrated in their written assignments and classroom discussions. Their ability to analyze complex concepts and ideas and present them in a clear and concise manner was particularly noteworthy. [Name] also showed great initiative in seeking out additional resources and materials to deepen their understanding of course topics, which helped them excel in the class.”

2. “As a project manager, [Name] exhibited strong leadership skills, effectively delegating tasks and motivating team members to achieve project goals. Their ability to communicate clearly and set expectations for team members was particularly impressive, and they were able to foster a collaborative and productive work environment. [Name] also demonstrated excellent problem-solving skills, identifying and addressing potential roadblocks before they became major issues.”

3. “I have no doubt that [Name]’s impressive academic achievements and dedication to their studies make them an excellent fit for the program they are applying to. In addition to their outstanding grades and test scores, [Name] has consistently shown a passion for learning and a deep curiosity about their field of study. They have taken on additional coursework and research projects outside of their required curriculum, demonstrating a commitment to intellectual growth and development.”

4. “During [Name]’s time at our organization, they consistently demonstrated a strong work ethic and a keen attention to detail, resulting in successful completion of several complex projects. [Name] was able to manage multiple priorities and deadlines with ease, and was always willing to go above and beyond to ensure that projects were completed on time and to a high standard. Their ability to work independently and as part of a team was also notable, as they were able to build strong relationships with colleagues and stakeholders.”

5. “[Name]’s ability to communicate clearly and effectively with colleagues and clients alike was a key factor in their success in their previous role. They were able to distill complex technical concepts into language that was easily understandable for non-technical stakeholders, and were skilled at presenting information in a clear and concise manner. [Name] was also able to build strong relationships with clients, earning their trust and respect through their professionalism and expertise.”

6. “I was consistently impressed by [Name]’s ability to think creatively and outside the box, resulting in innovative solutions to complex problems. They were able to approach challenges from multiple angles, and were not afraid to take risks in pursuit of novel solutions. [Name] was also skilled at identifying patterns and trends in data, which helped them uncover new insights and opportunities. Their ability to think critically and creatively was a valuable asset to our team.”

7. “[Name]’s strong organizational skills and ability to multitask effectively were essential in their successful management of multiple projects simultaneously. They were able to prioritize competing demands and allocate resources in a way that maximized efficiency and productivity. [Name] was also skilled at managing stakeholder expectations, communicating project status and progress updates in a clear and timely manner. Their ability to juggle multiple priorities and maintain a high level of attention to detail was impressive.”

8. “As a team player, [Name] consistently went above and beyond to support their colleagues and contribute to a positive work environment. They were always willing to lend a hand when needed, and were skilled at building relationships with colleagues from diverse backgrounds and disciplines. [Name] was also adept at providing constructive feedback and support, helping their teammates grow and develop professionally.”

9. “[Name]’s unwavering dedication to their work and their commitment to excellence make them an ideal candidate for the role they are applying for. They consistently demonstrated a passion for their work and a drive to succeed, which helped them excel in their previous roles. [Name] was also able to adapt to changing circumstances and navigate ambiguity with ease, demonstrating a high level of resilience and flexibility.”

10. “In addition to [Name]’s impressive technical skills, their ability to work well under pressure and meet tight deadlines set them apart from their peers. They were able to remain calm and focused in high-pressure situations, and were skilled at managing their time and resources in a way that maximized productivity. [Name] was also able to maintain a high level of attention to detail, ensuring that their work was always of the highest quality.”

— Step 3: Conclusion and Summary —

To wrap up your reference letter, reiterate your endorsement of the candidate and provide an opportunity for the hiring manager or admission officer to reach out to you for further information. It’s always a good idea to proofread your letter and double-check the content to ensure it’s accurate and well-formatted.

For example: “ I am confident that Jane’s remarkable capabilities and positive attitude will make her a valuable addition to ABC Industries. Please don’t hesitate to contact me if you need any further information or clarification. I would be more than happy to discuss Jane’s qualifications, contributions, and potential.”

Sample paragraphs for the summary and conclusion part:

1. It is my pleasure to recommend [Candidate’s name] for the [position/program]. If you would like to discuss [his/her] qualifications further, please feel free to reach out to me. 2.  I wholeheartedly endorse [Candidate’s name] for the [position/program]. I am confident that [he/she] possesses the necessary skills and qualities to excel in this role. If you require any further information or have any questions, please do not hesitate to contact me. 3. I am proud to endorse [Candidate’s name] for the [position/program]. [He/She] is a highly talented and motivated individual who has impressed me with [his/her] work ethic and abilities. Should you require any additional information, I am happy to provide it. 4. I enthusiastically recommend [Candidate’s name] for the [position/program]. [He/She] has a proven track record of success and has consistently shown [his/her] ability to excel in challenging situations. If you would like to discuss [his/her] qualifications in more detail, please feel free to contact me. 5. I am delighted to recommend [Candidate’s name] for the [position/program]. If you require any further information about [his/her] qualifications, please do not hesitate to reach out to me. 6. It is my pleasure to endorse [Candidate’s name] for the [position/program]. [He/She] is a talented and driven individual who has consistently demonstrated [his/her] ability to succeed. If you have any questions or would like to discuss [his/her] qualifications further, please feel free to contact me. 7. I strongly recommend [Candidate’s name] for the [position/program]. [He/She] is an exceptional candidate who possesses the skills and experience necessary to excel in this role. If you would like to discuss [his/her] qualifications further, please do not hesitate to reach out to me. 8. I am confident in recommending [Candidate’s name] for the [position/program]. [He/She] has impressed me with [his/her] ability to work collaboratively, think critically, and solve problems creatively. If you require any additional information or would like to discuss [his/her] qualifications further, please feel free to contact me. 9. I wholeheartedly endorse [Candidate’s name] for the [position/program]. If you have any questions or would like to learn more about [his/her] qualifications, please do not hesitate to reach out to me. 10. I am pleased to recommend [Candidate’s name] for the [position/program]. [He/She] is an outstanding candidate who possesses the necessary skills and experience to excel in this role. If you require any additional information or would like to discuss [his/her] qualifications further, please feel free to contact me at your convenience.

Remember to remain confident, knowledgeable, and clear in your writing, and maintain a neutral, professional tone throughout. Related: A Perfect Letter of Recommendation (8 Best Templates)

Templates for Common Reference Letter Scenarios

Part 5 professional letter of reference template, professional reference letter template 1.

[Your Name] [Your Title] [Your Contact Information]

[Recipient’s Name] [Recipient’s Title] [Recipient’s Address]

Dear [Recipient’s Name],

I have known [Candidate’s Name] for [length of time] in my capacity as [your role], and I am pleased to recommend them for the [job/program] at your [company/school].

During their time at [previous job/position/school], [Candidate’s Name] demonstrated exceptional [achievement/skill], such as [example]. Their dedication to [goal/task] led to a [positive result/outcome] for the [team/project]. This showcases their [leadership capability/teamwork skills/etc.].

I believe that [Candidate’s Name] would make an excellent addition to your [company/school/program]. Please do not hesitate to contact me if you require further information.

[Your Name]

Professional Reference Letter Example 2

Dear Hiring Manager,

As [Candidate’s Name]’s [relationship], I can confidently recommend them for the position at your company. [Candidate’s Name]’s strong work ethic and commitment to their goals have been impressive during the time we have worked together.

[Candidate’s Name]’s skill in [specific example] has significantly impacted the success of our [team/project]. The combination of their expertise in [field/skill] and their [another quality] make them a valuable asset to any team.

I have no doubt that [Candidate’s Name] will excel in the role they are applying for. If you have any questions or require additional information, please feel free to contact me.

Best regards,

Part 6 Reference Letter for Job Application

Dear [Hiring Manager],

I am writing this letter of recommendation for [Applicant’s Name], who has applied for the [Job Position] role at your organization. I have known [Applicant’s Name] for [Number of Years] years, during which time they have demonstrated exceptional skills and qualities that make them an ideal candidate for the position.

[Applicant’s Name] is a highly motivated individual who possesses excellent communication skills, both written and verbal. They have a proven track record of working well in a team environment and have consistently demonstrated a strong work ethic. They are proactive and always willing to go the extra mile to ensure that tasks are completed to the highest standard.

In addition to their technical skills, [Applicant’s Name] also possesses excellent interpersonal skills. They are able to build strong relationships with colleagues, clients, and stakeholders, which has helped them to achieve success in their previous roles. They are also able to adapt quickly to new environments and are comfortable working in a fast-paced, dynamic environment.

I strongly recommend [Applicant’s Name] for the [Job Position] role at your organization. They would be an asset to any team and I am confident that they would excel in this role. Please do not hesitate to contact me if you require any further information.

[Your Title]

[Your Company]

Dear [Employer],

I am writing to recommend [Candidate’s Name] for the [Position or Program] at [Company or Institution]. (Option: I am writing to highly recommend [Applicant] for any job opportunity that may arise within your organization.) [Applicant] has worked under my supervision for [length of time] and has consistently demonstrated a strong work ethic, exceptional skills, and a positive attitude.

During their time with us, [Applicant] has accomplished many notable achievements, including:

– Successfully leading a team of [number] in a project that resulted in a [percentage] increase in sales – Developing and implementing a new marketing strategy that resulted in a [percentage] increase in website traffic – Demonstrating exceptional problem-solving skills when faced with challenging situations, resulting in the successful resolution of [specific examples]

[Applicant] has also shown an ability to work collaboratively with others, both within their team and across departments. Their positive attitude and willingness to go above and beyond expectations have made them a valuable asset to our organization.

I strongly believe that [Candidate’s Name] would be a great fit for [Role/Position] at your [Company/Organization]. Their skills, work ethic, and positive attitude make them an excellent candidate for any role they may pursue.

[Your Name] [Your Title] [Your Company]

Part 7 Academic Reference Letter Template

Dear [Recipient],

I am pleased to provide this letter of reference for [Name], who has requested my endorsement in support of their academic pursuits. I have known [Name] for [length of time] and have had the pleasure of working with them on [project/course/etc.].

[Name] is a highly motivated and dedicated individual who consistently demonstrates a strong work ethic and a commitment to academic excellence. They possess excellent analytical and critical thinking skills, which are essential for success in any academic endeavor. [Name] is also a skilled communicator, both verbally and in writing, and has consistently demonstrated the ability to work collaboratively with others.

During [Name]’s time in [program/course/etc.], they have consistently demonstrated a high level of academic achievement, earning [grades/awards/etc.]. Furthermore, [Name] has shown a strong interest in [specific area of study], which is evident in their [research/extracurricular activities/etc.].

I have no doubt that [Name] will continue to excel in their academic pursuits and will make a valuable contribution to any academic community they become a part of. I highly recommend [Name] for any academic program or opportunity they may pursue.

Please do not hesitate to contact me if you require any further information.

Part 8 Character and Personal References

Sometimes, we need a reference letter that focuses on our interpersonal and personal qualities. Family friends, neighbors, or community leaders can write these letters for various purposes. Example: Olivia, applying to be a volunteer at a nonprofit, could request a reference from the head of her community gardening project praising her teamwork and dedication.

I am writing this letter to recommend [Name] for any opportunity that requires a person with exceptional interpersonal and personal qualities. I have known [Name] for [Number of years] years, and I can attest to their outstanding character.

[Name] has always been a person of great integrity and honesty. They have a strong moral compass and always do the right thing, even when it is difficult. They are respectful and considerate of others, and they treat everyone with kindness and empathy. [Name] is a great listener and communicator, and they always make an effort to understand others’ perspectives.

One of [Name]’s most impressive qualities is their ability to work well with others. They are a great team player and always contribute positively to any group they are a part of. They are reliable and responsible, and they always follow through on their commitments. [Name] is also a natural leader and has the ability to motivate and inspire others to do their best.

In addition to their interpersonal skills, [Name] has many personal qualities that make them an exceptional candidate for any opportunity. They are hardworking and dedicated, and they always strive for excellence in everything they do. They are also creative and innovative, and they have a unique perspective that allows them to come up with new and exciting ideas.

I highly recommend [Name] for any opportunity that requires a person with exceptional interpersonal and personal qualities. They are an outstanding individual who will undoubtedly make a positive impact on any organization or team they are a part of.

Part 9 Promotions and Leadership Recommendations

I am writing this letter to recommend [Employee’s Name] for a promotion. I have had the pleasure of working with [Employee’s Name] for [Duration of Time] in [Current Position] and have been consistently impressed with their work ethic, dedication, and ability to exceed expectations.

During their time in [Current Position], [Employee’s Name] has demonstrated exceptional leadership skills, consistently achieving and exceeding targets, and showing a willingness to go above and beyond to ensure the success of the team. Their ability to work collaboratively with colleagues and clients has also been a key factor in their success.

[Employee’s Name] has shown a strong commitment to their professional development, continuously seeking opportunities to improve their skills and knowledge. They have demonstrated a high level of adaptability and flexibility in their work, taking on additional responsibilities and successfully managing multiple projects simultaneously.

I have no doubt that [Employee’s Name] will excel in a higher position, and I highly recommend them for a promotion. Their skills, dedication, and commitment to excellence make them a valuable asset to any team.

I am writing to recommend [Name] for a promotion to a leadership position within [Company/Organization]. As [his/her] current supervisor/manager, I have had the privilege of working closely with [Name] and can attest to [his/her] exceptional leadership skills, dedication, and commitment to excellence.

During [his/her] time with the company, [Name] has consistently demonstrated the ability to inspire and motivate [his/her] team to achieve outstanding results. [He/She] has a natural talent for identifying and nurturing talent, and [his/her] team members consistently speak highly of [his/her] leadership style.

[Name] is an excellent communicator and has a talent for building strong relationships with colleagues, clients, and stakeholders. [He/She] is also highly organized and detail-oriented, ensuring that projects are completed on time and to the highest standards.

I believe that [Name] would make an outstanding leader within the company and would be an asset to any team. [His/Her] experience, skills, and dedication make [him/her] an ideal candidate for a leadership position, and I wholeheartedly recommend [him/her] for this role.

Part 10 Reference Letters Tips and Best Practices

Creating a strong letter.

When writing a strong reference letter, focus on the person’s attributes, qualifications, experience, and achievements. Discuss their qualities and accomplishments that are relevant to the desired employment or opportunity. Be specific and provide examples of how the person demonstrated these traits. Include the person’s title, goals, and any relevant research they conducted. Highlight their hardworking nature and passion for their work.

Proofreading and Editing

Before submitting the reference letter, take the time to carefully proofread and edit. Double-check details such as the person’s name, title, and the company or institution for which they are applying. Ensure that the content accurately represents the person’s qualifications and experience.

Remaining Professional and Credible

By keeping your language neutral and clear, you’ll ensure that your letter remains credible. Consider the context of the letter and the expectations of the recipient, and tailor your writing style accordingly.

Frequently Asked Questions

What are top 3 elements of a great reference.

A great reference letter should include three key elements:

• Personalization: Tailor the letter to the specific opportunity by addressing the recipient and incorporating relevant information about the position or program.
• Specific examples: Provide examples that illustrate the individual’s strengths and accomplishments relevant to the opportunity.
• Sincere endorsement: Convey your genuine enthusiasm and confidence in the individual’s potential for success.

How to craft a professional reference letter?

For professional reference letters, maintain a formal tone and use industry-specific language. Start with a brief introduction of your relationship with the individual and the context of your recommendation. Highlight their professional accomplishments, skills, and work ethic. Support these claims with specific examples or measurable outcomes. End the letter by reaffirming your endorsement.

How to craft a casual reference letter?

When writing a casual reference letter, maintain a friendly and conversational tone. Begin by explaining your relationship with the person and the context in which you know them. Emphasize their positive attributes, sharing anecdotes or specific examples to illustrate why they would be a good fit for the opportunity. Avoid using overly formal language or jargon.

Example: “I’ve had the pleasure of working with John as a fellow volunteer at the local animal shelter for over two years now. He consistently demonstrates a genuine love for animals and goes out of his way to ensure they are well taken care of. For instance, I remember John spending his weekend to mend the fence…”

What are the essentials of recommendation letter format?

• Your contact information (name, title, organization, address, phone number, and email).
• Recipient’s information (if available).
• Salutation (e.g., “Dear [Recipient],” or “To Whom It May Concern,”).
• Introduction, followed by the body of the letter, detailing the individual’s qualifications, achievements, and strengths.
• Conclusion, in which you reiterate your endorsement.
• Closing (e.g., “Sincerely,” or “Best regards,”), followed by your signature and printed name.

What makes a good reference letter?

A good reference letter is personalized, specific, and genuine. Focus on the individual’s unique skills, accomplishments, and potential relevant to the intended purpose and provide concrete examples to support your claims. Show enthusiasm and confidence in the individual’s abilities to help them stand out to the recipient.

Related: A Perfect Letter of Recommendation (8 Best Templates)

• 6 Example Emails: How to Ask for a Letter of Recommendation
• How to Start a Letter (and Mistakes to Avoid)
• Employee Evaluation Example [Guide for Managers]

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9 Sample Excellent Recommendation Letters for Your Job

Letters of Recommendation

Anyone who's applied for a job knows how important recommendation letters can be to getting hired. While you've probably asked for a reference letter in the past, you may be less familiar with writing one. If someone asks you for a reference, how can you produce a great letter that will help your employee, colleague, or friend get hired?

To help you through the writing process, we're providing nine samples of effective letters of recommendation (scroll down to skip to the samples!). By reading through these examples, you'll gain a clear understanding of how to structure your own letters.

Before getting to the free recommendation letter samples, let's briefly review the role that reference letters play in the hiring process. Why are they important, and what makes some stand out over others?

Why Are Recommendation Letters Important?

Many employers request recommendation letters to help them decide who to hire or internally promote. Throughout the hiring process, the applicant strives to present herself in the best light. Beyond the interview and resume, hiring managers look to recommendation letters to confirm the candidate's qualifications and to gain insight from an outside party.

The hiring manager wants to know what experiences the candidate will bring to the new role, how she'll contribute to the company or organization, and how she'll behave in the day-to-day. Recommendation letters can point to a candidate's future performance by talking about her past achievements.

Reference letters can also shed light on what it's like to manage, work with, or, in the case of a character reference, be friends with the person under consideration. They complement the candidate's story and suggest what she'll bring to the table in her next job.

If you get asked to write a letter for someone, it's safe to assume you want to do a good job. Helping someone get hired is not just a satisfying good deed, but it's also good professional karma! So how can you turn those good intentions into a stand-out employee letter of recommendation?

Each letter will, of course, be different, but good letters share certain key features. Read on to learn about three important characteristics of strong reference letters.

Your recommendation letter's not the time to be cagey about your identity! The hiring manager wants to know who you are and why you're qualified to recommend the applicant.

What Makes a Recommendation Letter Stand Out? 3 Key Features

Strong letters give positive descriptions of a candidate's skills in a concise and powerful way. Beyond using language that's clear and error-free, what elements should your recommendation letter include to be effective?

As you write your letter, make sure it does the following:

#1: Explains Why You're Qualified to Recommend the Candidate

In order to hold weight, a recommendation letter should come from a reputable source. If an employer wants a professional reference, then the writer of that letter probably worked with the candidate in a supervisory capacity. Some employers will also be interested in letters from a colleague or, occasionally, a friend, neighbor, or family member. Most letters, though, will be written by a supervisor, manager, or boss of some sort.

In the first paragraph, you should explain who you are and how you know the candidate. How long did you work with her and in what capacity? By explaining your relationship, you show that you're qualified to give an honest assessment.

If someone who feels like a relative stranger asks you to write a letter, you might consider declining or recommending someone else to write it. If you didn't get to know the candidate's work performance or only did so in a way completely unrelated to the new position, then you might not be able to provide a helpful letter of recommendation from employer to employee.

The best letters are written by people who can speak to the candidate's skills and accomplishments. Make sure to state clearly in the beginning of your letter who you are and why your opinion matters.

#2: Customized to the New Position

While you should speak to the candidate's accomplishments in her past role, you should also show why she'd make a good fit in the next one. Even if the candidate's making a career change, you can explain why she'll be able to do well in the new industry.

Here's where open communication with the applicant is important. She should share the job description so you have a clear understanding of the position's requirements. As the writer, you're not expected to do much research on the new job. The candidate should provide you with everything you need to know to customize your letter.

By drawing on this information, you can express confidence that the candidate will succeed in the new role. Then when the hiring manager reads your letter, she'll feel reassured that the candidate would make a good fit.

#3: Uses Specific Examples and Anecdotes

Finally, and perhaps most importantly, your letter should provide specific examples about the candidate. Don't just list adjectives like, "friendly, intelligent, and hard-working"; instead, present circumstances in which the candidate demonstrated those qualities. To borrow a favorite phrase of English teachers, "show, don't just tell."

Not only will examples point to the value the candidate brought to your organization or company, but they'll also paint a picture of how she works in day-to-day operations. Using two to three specific anecdotes in your letter will boost its level of persuasiveness. It will also sidestep a common rec letter trap: becoming a generic list of cliches.

Just as you should only write a recommendation letter if you feel qualified to assess the candidate, you should also only write it if you can provide a great one. While you don't want to go over the top and sound insincere, your letter should be a strongly positive endorsement.

Sample Recommendation Letters

As you read through the nine free job recommendation letters below, notice how they all share the three key features described above, even though they differ in terms of their source and target audience. Below are nine sample recommendation letters, each followed by an analysis of what it does well!

• Sample Recommendation Letter 1: Written by a Direct Manager for a Full-Time Employee
• Sample Recommendation Letter 2: Written by a Principal for a Teacher
• Sample Recommendation Letter 3: Written by a Direct Manager for a Part-Time Employee
• Sample Recommendation Letter 4: Written by a Manager for a Remote Worker
• Sample Recommendation Letter 5: Written by a Supervisor for an Internal Promotion
• Sample Recommendation Letter 6: Written by a Supervisor for a Student Intern
• Sample Recommendation Letter 7: Written by a Coworker
• Sample Recommendation Letter 8: Written by a Professor for a Former Student
• Sample Recommendation Letter 9: Written by a Friend as a Character Reference

After checking out the above samples of recommendation letters, read on for some final thoughts on how to write an excellent letter of recommendation for an employee, coworker, or friend.

Now that you've got all the building blocks, you can put them together into a powerful letter of recommendation!

Writing Strong Letters of Recommendation: Final Thoughts

While the above samples of recommendation letters will help guide you through the letter writing process, they can't look exactly like your final product. Writing a letter is a significant undertaking, as it requires you to customize your words to the candidate and make your letter unique. Even though the specifics will vary, strong letters of recommendation do have certain features in common. Each letter should...

Use an Official Format

The sample letters show the proper format for a recommendation letter. They have the employer's name, position, company, and company's address at the top. To give one example, here's the header for recommendation letter sample #1:

Ms. Greta Johanssen Sales Manager Streambase Corp. 66 Western Boulevard Santa Fe, New Mexico 87500

You should also use official letterhead that has your name and contact information across the top, in whatever way you've chosen to present it. Each letter is addressed to a specific person, a greeting that's more personal than, "Dear Hiring Manager." Typically, paragraphs are single-spaced with a double space in between each one.

Finally, every letter concludes with an invitation to contact the writer for any further information. Then the writer may include her position, company, phone number, and email below her name.

Start with a Strong Opener

The strongest letters start out with an immediate statement of support. They might say, "It's my honor," "It's my pleasure," or "I'm very pleased to provide this letter of recommendation for Joe." Stating the obvious with a sentence like, "I'm writing to recommend Joe," looks weak beside a more enthusiastic opener.

In the first paragraph, explain who you are and why you're qualified to recommend the candidate. Write a line or two of praise about her professional and personal strengths, perhaps with a summary of the main points you'll present in the rest of the letter.

Include Two to Three Specific Examples

As mentioned above, strong letters typically include two to three body paragraphs with specific anecdotes about the candidate. They don't just describe the applicant's great qualities and accomplishments; they give examples and prove to her prospective employer that she's made achievements in the past that predict future success.

You might talk about a project or responsibility of the applicant or the value she's brought to your company. Consider relevant qualities like flexibility, initiative, leadership, growth, collaboration, interpersonal skills, and/or ability to perform within a certain environment or culture.

To Sum Up...

Depending on your relationship with the candidate, you might focus more on her work performance or personal character in your recommendation letter. An employer will focus more heavily on professional skills while a coworker may add personal qualities.

A friend or neighbor providing a character reference would produce the most personal letter. It falls upon the candidate to choose her recommenders wisely and to share any relevant information about the prospective position to help them write the best letter they can.

As long as you incorporate the key features discussed above and take the time to make your letter positive and specific, you'll provide a strong recommendation letter that will help your employee, colleague, or friend get hired. And who knows—perhaps in a year or two, she'll be writing a recommendation letter for you!

What's Next?

Are you tasked with writing a recommendation letter for a student applying to college? If so, check out these samples of recommendation letters from teachers and counselors, along with additional writing tips and a thorough recommendation letter template!

• 4 Amazing Samples of Recommendation Letters from Teachers Should You Move to a State with No Income Taxes
• 3 Examples of Excellent Recommendation Letters from Counselors
• Complete Guide: Writing a Strong Letter of Recommendation
• Unsecured Credit Cards for Those with Bad Credit
• A Great College Recommendation Letter Template

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Rebecca graduated with her Master's in Adolescent Counseling from the Harvard Graduate School of Education. She has years of teaching and college counseling experience and is passionate about helping students achieve their goals and improve their well-being. She graduated magna cum laude from Tufts University and scored in the 99th percentile on the SAT.

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Mike Lynch is missing after a yacht sank. In a bizarre coincidence, his fraud codefendant died 2 days earlier.

• Stephen Chamberlain, the codefendant in Mike Lynch's fraud trial, died after being struck by a car.
• The incident occurred two days before Lynch's yacht sunk off the coast of Sicily.
• Chamberlain and Lynch were both acquitted in a high-profile US fraud trial.

Stephen Chamberlain, the codefendant of tech tycoon Mike Lynch, died after being hit by a car on Saturday.

Chamberlain worked alongside Lynch as Autonomy's former finance vice president and was a codefendant in a US fraud trial also involving Lynch. Both were acquitted in the high-profile fraud case.

Chamberlain, 52, was fatally struck by a car while out jogging in Cambridgeshire on Saturday, his lawyer, Gary Lincenberg, told Business Insider.

The incident occurred just two days before the yacht Lynch was on sunk off the coast of Sicily .

Lynch's lawyer, Christopher Morvillo, and his wife are also among the missing, a colleague of Morvillo's told Business Insider.

An Italian coastguard spokesperson said there was now "minimal" chance anyone still missing had survived.

Lincenberg, who represented Chamberlain, said Morvillo and his wife "are presumed to be passed away" after the yacht went down off Sicily.

Lincenberg said he found out the news about Morvillo shortly after he learned that Chamberlain was killed after being struck by a car while jogging on Saturday.

"In the course of 48 hours, I can't process what has happened, but both of our clients, as well as Chris and his wife, are gone," Lincenberg said.

In a statement about Chamberlain shared with the Independent, Lincenberg said: "He was a courageous man with unparalleled integrity. We deeply miss him. Steve fought successfully to clear his good name at trial earlier this year, and his good name now lives on through his wonderful family."

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Chamberlain's family said in a statement released by Cambridgeshire Police on Tuesday: "Steve was a much-loved husband, father, son, brother and friend. He was an amazing individual whose only goal in life was to help others in any way possible.

"He made a lasting impression on everyone who had the privilege of knowing him. He will be deeply missed but forever in the hearts of his loved ones."

Of the 12 guests and 10 crew who were on board the yacht, one person is dead, and six others — including Lynch — are missing, The Associated Press reported. Authorities have not confirmed whether the missing people, including Lynch, have died.

Lynch and his wife were joined on the yacht by a small group of financial and legal advisors when the violent storm hit. The group was reportedly celebrating Lynch's acquittal in the fraud case two months earlier, per Bloomberg.

The fraud case centered on accusations that Lynch had artificially inflated Autonomy's value to defraud Hewlett Packard, which bought the company in 2011 for $11 billion. Lynch has always denied any wrongdoing and was acquitted of all 15 charges by a jury in San Francisco in June.

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